AQD S17 - Administrative Specialist, Journeyman - Secret

Nationwide It Services - Annandale, VA

Full-time - Mid Level

Annandale, VA

Professional, Scientific, and Technical Services

About the position

The Administrative Specialist, Journeyman position at Nationwide IT Services involves providing direct administrative and executive support to a Senior Executive Service (SES) member within the Office of the Deputy Assistant Secretary for Logistics and Product Support. The role is critical in managing high-level administrative tasks, ensuring effective communication, and maintaining operational efficiency in a high-pressure environment at the Pentagon.

Responsibilities

• Perform administrative duties such as maintaining GO/SES calendars and managing travel arrangements.
• Assist in voucher processing and maintain file plans and records.
• Execute government administrative policies and greet visitors.
• Manage correspondence and action item tasking, including monitoring deadlines in TMT.
• Support leadership in high visibility/high pressure front office activities.
• Process travel reservations, authorizations, and vouchers using DTS.
• Manage all Protocol-related activities and initiate high-level meetings.
• Screen visitors and phone calls, and install administrative procedures for subordinate units.
• Review outgoing correspondence for compliance with handling requirements for classified material.
• Collaborate with Military Assistant to resolve process bottlenecks and assist in conference preparations.

Requirements

• Bachelor's degree in business or related discipline.
• At least 3 years of experience in related duties.
• Proficiency with MS Access, Air Force Public Information Management System, TMT, and AF Portal.
• Attention to detail and knowledge of JTFR, Privacy Act regulations, and CUI handling.

Nice-to-haves

• 6 years of relevant work experience may be substituted for a BA/BS degree.
• Associate degree plus 4 years of relevant work experience may be substituted for a BA/BS degree.

Benefits

• Commuter assistance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Pet insurance