AR/AP Clerk

Little Rock Eye Clinic - Little Rock, AR

Full-time - Entry Level

Little Rock, AR

Ambulatory Health Care Services

About the position

The AR/AP Clerk is responsible for managing all financial transactions related to accounts receivable and accounts payable within a healthcare organization. This role involves processing invoices, reconciling accounts, and ensuring timely payments to vendors while maintaining accurate billing to patients and third-party payers. The clerk will collaborate with the finance team to uphold financial accuracy and compliance with industry regulations, supporting the overall financial operations of the organization.

Responsibilities

• Process, verify, and post patient and insurance payments.
• Generate invoices for services rendered to patients and third-party payers.
• Follow up on outstanding receivables and manage collections activities.
• Reconcile AR accounts to ensure accuracy of all entries.
• Assist in month-end closing activities, including the preparation of AR reports.
• Resolve billing and payment discrepancies by communicating with patients, insurance companies, and internal departments.
• Maintain patient and payer confidentiality in compliance with HIPAA regulations.
• Review, verify, and process vendor invoices for payment.
• Reconcile vendor statements and resolve any discrepancies.
• Prepare and issue payments by check, electronic transfer, or other means.
• Maintain accurate records of all transactions and filing of vendor invoices.
• Ensure timely payment of invoices to avoid penalties or late fees.
• Assist with the preparation of financial reports and monthly closing procedures.
• Ensure compliance with organizational policies and accounting standards.
• Assist in audits by preparing required documentation and supporting schedules.
• Maintain an organized and up-to-date filing system for all AR/AP documents.
• Participate in continuous improvement initiatives to enhance the efficiency of financial processes.
• Collaborate with other departments to provide financial information and support for budgeting, purchasing, and reporting activities.

Requirements

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 2 years of experience in an accounts receivable/accounts payable role in a healthcare environment preferred.
• Familiarity with healthcare billing systems (e.g., Medicare, Medicaid, private insurance) and coding procedures (e.g., ICD-10, CPT) is a plus.
• Strong knowledge of accounting principles and practices.
• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite, especially Excel.
• Excellent organizational skills with high attention to detail.
• Strong verbal and written communication skills.
• Ability to manage time effectively and meet deadlines in a fast-paced environment.
• Experience with electronic health records (EHR) systems and understanding of HIPAA compliance.