AR/AP Specialist

$46,800 - $52,000/Yr

Aspen Distribution - Aurora, CO

Full-time - Entry Level

Aurora, CO

Warehousing and Storage

About the position

Aspen Distribution, a leading logistics and distribution company in Colorado, is seeking an AR/AP Specialist to join our team. Since 1984, we have been dedicated to providing exceptional logistics, distribution, transportation, and warehousing services. Our facility in Denver is designed to handle large product volumes and manage complex logistics challenges, making us a trusted partner for our clients. This position is essential in ensuring the smooth operation of our accounts receivable and accounts payable processes, which are critical to our financial health and customer satisfaction. The AR/AP Specialist will be responsible for a variety of tasks including the collection of past due accounts through phone and email communications, as well as resolving billing discrepancies. This role requires a proactive approach to customer inquiries and the ability to work closely with our Warehouse and Transportation departments to ensure accurate billing and account reconciliation. The successful candidate will import billing files into our accounting system, assist with freight billings, and maintain customer accounts, all while preparing monthly reports and participating in the month-end closing process. This is a fast-paced, customer service-oriented position that requires excellent organizational skills and the ability to multitask effectively. The AR/AP Specialist will work directly with other department employees and managers, contributing to special projects as assigned. We are looking for someone who is self-motivated, detail-oriented, and able to thrive under pressure while meeting strict deadlines. If you are looking for a rewarding career with a company that values its team members and offers competitive wages and excellent benefits, we encourage you to apply today!

Responsibilities

• Collection of past due accounts by phone, email, and mail correspondence.
• Investigate and resolve customer inquiries and discrepancies.
• Print, mail, and email customer statements on a monthly basis.
• Work directly with Warehouse and Transportation departments regarding all billing items.
• Import billing files from Warehouse and Transportation departments into the accounting system on a weekly basis.
• Reconcile customer accounts as needed.
• Assist Transportation department with freight billings.
• Setup new customer accounts in the accounting system to reconcile with Warehouse and Transportation billing systems.
• Prepare and maintain monthly reports.
• Participate in the month-end closing process.
• Work effectively with other department employees and department managers.
• Complete special projects as assigned.

Requirements

• High school diploma required; some college preferred.
• 2-3 years of applicable experience in accounts receivable and accounts payable.
• Working knowledge of Microsoft Office applications.
• Experience with Sage 100 or MAS 90 accounting software.

Nice-to-haves

• Experience in the warehousing/transportation field is a plus but not required.
• Understanding of report processing and review.
• Excellent written and verbal communication skills.
• Ability to work well under pressure and meet strict deadlines.
• Flexibility in regard to hours worked.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance