AR/AP Specialist

$45,760 - $58,240/Yr

Envision Construction - Sandy Springs, GA

Full-time - Mid Level

Sandy Springs, GA

Construction of Buildings

About the position

The Project A/P & A/R Specialist at Envision Construction plays a vital role in ensuring accurate financial reporting within the company's ERP system. This position is responsible for managing the Accounts Receivable and Accounts Payable processes for project invoices, assisting Project Managers with financial inquiries, and maintaining financial integrity for both project and company health. The Specialist will investigate discrepancies between the ERP and project management software, ensuring timely and accurate processing of subcontractor invoices and owner billings.

Responsibilities

• Ensure prompt and accurate entry of subcontractor invoices to meet payment obligations as per contract/invoice terms.
• Monitor GC Pay for necessary subcontractor invoice approvals and push invoices to Intacct.
• Conduct a final review of subcontractor requisitions for necessary lien waivers and accuracy of financial information before processing for payment.
• Continuously monitor the project's financial status and ensure compliance with established payment guidelines.
• Batch subcontractor payments for check runs and update cash flow reports.
• Ensure accurate reporting of project accounts payable on financial statements and other reports.
• Research payments not received by subcontractors and coordinate reissue of payment when necessary.
• Set up and maintain invoice approval workflows for subcontractor invoices and miscellaneous job expenses.
• Facilitate the setup of new subcontractors with Sage Intacct and GC Pay.
• Engage with subcontractors to ensure timely submittal of vendor billings and conduct billing reviews for compliance with contractual requirements.
• Review gross and net due, retainage to date, and total completed and stored to date for owner invoices.
• Prepare lien waivers to accompany owner invoices and obtain necessary signatures.
• Stay informed about project AR status, especially for past due AR, and update the Work in Progress (WIP) with expected payment information.
• Ensure accurate reporting of project accounts receivable on financial statements and other reports.

Requirements

• Bachelor's degree in Accounting or Finance preferred or equivalent experience.
• A minimum of 2-4 years of Construction AP/AR experience required.
• Strong hands-on experience with Spreadsheets, Project Management, ERP Software (Intacct preferred), and GC Pay.
• Knowledge of accounting operations and procedures.
• Strong analytical and problem-solving abilities.
• Excellent organizational skills with the capacity to manage multiple tasks efficiently.

Nice-to-haves

• Fanatical about the details; always working towards reconciliation.
• Confident and challenge-oriented with a focus on delivering results.

Benefits

• Comprehensive Health Coverage: Medical, dental, and vision insurance fully covered for employees and their dependents.
• Generous Time Off: Ample vacation and sick leave offered.
• Cutting-Edge Technology: Access to the latest tools and technology to enhance productivity.