AR/AP Specialist

$46,842 - $58,240/Yr

Envision Construction - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

Construction of Buildings

About the position

The Project A/P & A/R Specialist at Envision Construction plays a vital role in ensuring accurate financial reporting within the company's ERP system. This position is responsible for managing accounts payable and receivable processes for project invoices, assisting Project Managers with financial inquiries, and maintaining financial integrity for both project and company health. The Specialist will engage with subcontractors and internal teams to resolve discrepancies and ensure compliance with financial guidelines.

Responsibilities

• Ensure prompt and accurate entry of subcontractor invoices to meet payment obligations as per contract/invoice terms
• Monitor GC Pay for necessary subcontractor invoice approvals and process invoices through Intacct
• Conduct final reviews of subcontractor requisitions for necessary lien waivers and accuracy of financial information
• Continuously monitor the project's financial status and ensure compliance with payment guidelines
• Batch subcontractor payments for check runs and update cash flow reports
• Ensure accurate reporting of project accounts payable on financial statements
• Research payments not received by subcontractors and coordinate reissue of payment when necessary
• Set up and maintain invoice approval workflows for subcontractor invoices
• Ensure compliance of nonresident subcontractor withholding requirements
• Facilitate the setup of new subcontractors with Sage Intacct and GC Pay
• Engage with subcontractors to ensure timely submittal of vendor billings and conduct billing reviews
• Review owner bill submissions from Project Managers for accuracy before entering invoices in ERP
• Prepare lien waivers to accompany owner invoices and obtain necessary signatures
• Stay informed about project AR status and update Work in Progress (WIP) with expected payment information
• Ensure accurate reporting of project accounts receivable on financial statements.

Requirements

• Bachelor's degree in Accounting or Finance preferred or equivalent experience
• A minimum of 2-4 years of Construction AP/AR experience required
• Strong hands-on experience with Spreadsheets, Project Management, ERP Software (Intacct preferred), and GC Pay
• Detail-oriented with a focus on reconciliation
• Knowledge of accounting operations and procedures
• Strong analytical and problem-solving abilities
• Excellent organizational skills with the capacity to manage multiple tasks efficiently
• Confident and challenge-oriented with a focus on delivering results.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance