AR/AP Specialist

$58,240 - $64,480/Yr

National Maintenance & Construction Inc. (Nm&C Inc.) - Boynton Beach, FL

Full-time - Mid Level

Boynton Beach, FL

About the position

The Accounts Payable/Receivable Specialist at National Maintenance & Construction Inc. (NM&C) is a pivotal role responsible for managing the financial transactions related to both accounts payable and accounts receivable. This full-time position is based in Boynton Beach, FL, and offers a competitive hourly wage ranging from $28 to $31. The specialist will oversee the Accounts Payable department, ensuring that all invoices are processed accurately and in a timely manner, while also maintaining vendor relationships and resolving any discrepancies that may arise. The role requires a proactive approach to managing the procure-to-pay process, collaborating with various departments to refine procedures and address inefficiencies. In addition to accounts payable responsibilities, the specialist will also manage the Accounts Receivable department, which includes cash applications, resolving disputed items, and coordinating with the Corporate Tax team to ensure compliance with sales and use tax requirements. The specialist will play a key role in month-end management reporting and will assist in resolving customer open balances in collaboration with the Credit, Billing, and Sales teams. This position requires strong leadership skills to set departmental priorities, track performance metrics, and support the month-end close process effectively. The ideal candidate will possess a Bachelor's degree or an Associate's degree in finance, accounting, or business management, along with a minimum of five years of experience in accounts payable and receivable. The role demands excellent organizational skills, strong analytical abilities, and the capacity to manage multiple processes under tight deadlines. Effective communication skills are essential, as the specialist will interact with employees at all levels of the organization and maintain professionalism in all dealings with customers and vendors.

Responsibilities

• Manage responsibilities of the Accounts Payable department to ensure coverage of departmental duties including invoice processing, vendor maintenance, and electronic imaging.
• Oversee the accurate and timely processing of invoices and payments.
• Resolve procure-to-pay process issues by working with upstream departments to refine procedures and address inefficiencies.
• Manage vendor relationships and resolve any discrepancies or disputes, ensuring timely and accurate communication with vendors regarding payments and account statuses.
• Coordinate with the Corporate Tax team to ensure compliance with sales & use taxability requirements.
• Manage responsibilities of the Accounts Receivable department to ensure coverage of departmental duties including cash applications and resolution of disputed items.
• Resolve order to cash process issues by working with upstream departments to refine procedures and address inefficiencies.
• Coordinate month-end management reporting and assist with resolution of customer open balances with Credit, Billing, and Sales teams.
• Collaborate with manager to set departmental priorities for business process corrective actions and team resourcing.
• Develop, track and report on both department's performance metrics on a regular basis.
• Engage with accounting team to support the accurate and efficient month-end close process.
• Provide leadership in addressing underlying business process issues and working effectively with necessary functions to develop optimal organizational solutions.
• Manage workload within the AR/AP department to provide resource flexibility during peak demand periods.
• Ensure proper internal control guidelines are followed for all department procedures.
• Maintain good relationships and demonstrate professionalism with employees and customers.

Requirements

• Bachelor's degree or Associate's degree in finance, accounting, or business management required.
• Minimum 5 years' experience in accounts payables and accounts receivables required.
• 3 years' experience managing a team required.
• Knowledge of Microsoft Office including Excel and Word required.
• Knowledge of MS Dynamics / Sales Force type programs required.
• Excellent organizational skills with the ability to prioritize responsibilities.
• Strong analytical, problem-solving, and decision-making abilities.
• Excellent interpersonal skills with the ability to communicate effectively with employees at all levels of the organization.
• Excellent written communication skills.
• Proven ability to manage multiple processes and projects under tight deadlines.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid time off
• Paid sick time
• Opportunities for advancement