AR Coordinator

$40,435 - $45,490/Yr

United Counseling Services - Bennington, VT

Full-time - Entry Level

Bennington, VT

Nursing and Residential Care Facilities

About the position

The AR Coordinator position at United Counseling Services in Bennington, Vermont, is a full-time role that plays a crucial part in the financial operations of the organization. Under the supervision of the Controller, the Senior Accounts Receivable Coordinator is responsible for overseeing the submission of Medicaid claims and the recording of payments received. This role requires a comprehensive understanding of the UCS fee policy and the ability to process accurate Medicaid submissions to ensure timely payments to the Agency. The Coordinator will work closely with the Accounts Receivable team, providing training and updates on pertinent information to ensure the team operates efficiently and effectively. The major responsibilities of the AR Coordinator include billing, where the individual will review direct service reports for accuracy, bill various Medicaid provider numbers, and reconcile payment reports with the cash receipts journal monthly. The Coordinator will also monitor the timely receipt of payments from third parties and Medicaid, investigate any denials, and maintain HIPAA-compliant digital records of all billing information. Additionally, the Coordinator will be responsible for completing the DS Waiver billing function and training the A/R Coordinator as a backup. The role also involves tracking assigned KPIs, closing the month in a timely manner, and serving as a Superuser in the Avatar EHR system. In terms of accounts receivable and IT interface, the Coordinator will maintain clear communication with personnel from these departments to ensure accuracy in the billing process. This includes GL mapping and communicating new guarantors and codes to the Accounting Manager and Junior Accountant. The position also involves supervisory responsibilities, where the Coordinator will set goals and standards for the Accounts Receivable Coordinator position and cross-train with other team members. The AR Coordinator will also participate in staff committees and attend various meetings as required, complete special projects, and provide backup for other functions in the absence of routine personnel. This role is essential for maintaining the financial health of the organization and ensuring that all billing processes are executed smoothly and efficiently.

Responsibilities

• Oversee the Accounts Receivable Medicaid claims submission and recording of payments received.
• Review direct service reports for accuracy and make necessary corrections.
• Bill various Medicaid provider numbers to the Medicaid clearinghouse.
• Key all Medicaid payments and reconcile payment reports to the cash receipts journal each month.
• Report receipts weekly to the Accounting Manager and Junior Accountant Payroll.
• Monitor the timely receipt of payments from third party and Medicaid and investigate denials in a timely manner.
• Maintain digital HIPAA compliant copies of all pertinent billing and workflow information.
• Complete the DS Waiver billing function and train A/R Coordinator as backup.
• Track assigned KPIs and close the month in a timely manner, running month-end reports and rebilling and reprocessing denials.
• Serve as a Superuser in the Avatar EHR system and an active liaison via Basecamp for UCS.

Requirements

• High school diploma or equivalent.
• 3 - 5 years relevant experience in accounts receivable or billing processes.
• Strong computer skills.