AR Coordinator

Viva Railings - Lewisville, TX

Full-time - Entry Level

Lewisville, TX

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

VIVA Railings is seeking a dedicated Accounts Receivable Coordinator to join our dynamic team in Lewisville, TX. This full-time position is integral to our financial operations, where you will ensure the accurate processing of invoices and maintain strong relationships with our clients. As a leader in the industry, VIVA Railings specializes in designing innovative decorative metal and glass railing systems that enhance commercial spaces with safety, elegance, and distinctive design. Our commitment to exceeding industry standards drives us to push the boundaries of architectural design, and we are looking for someone who shares our passion for creativity and forward-thinking. In this role, you will be responsible for processing payments accurately and in a timely manner, adhering to established financial procedures and policies. You will handle day-to-day financial transactions, which include sorting and recording accounts receivable data, issuing invoices promptly to facilitate timely payments, and monitoring accounts for any payment issues or discrepancies. Your ability to investigate and resolve payment discrepancies will be crucial in maintaining accurate account balances. Additionally, you will generate reports to track overdue payments, aiding in effective collection efforts, and collaborate with the sales team to ensure timely payment collection while addressing client inquiries. As part of your responsibilities, you will also assist with month-end closing and other financial tasks as needed, and manage compliance documents such as insurance certificates and bond requests. This position offers an exciting opportunity to contribute to a company that values innovation and creativity in the architectural design industry.

Responsibilities

• Process payments accurately and in a timely manner, adhering to financial procedures and policies.
• Handle day-to-day financial transactions, including sorting and recording accounts receivable data.
• Issue invoices promptly to facilitate timely payments for our goods and services.
• Monitor accounts for any payment issues or discrepancies and resolve them efficiently.
• Investigate and resolve payment discrepancies promptly to maintain accurate account balances.
• Generate reports to track overdue payments, aiding in effective collection efforts.
• Collaborate with the sales team to ensure timely payment collection and address client inquiries.
• Assist with month-end closing and other financial tasks as needed.
• Manage compliance documents such as insurance certificates and bond requests.

Requirements

• Bachelor's or associate's degree in finance, accounting, or a related field.
• Previous experience in a similar role, preferably in manufacturing or construction.
• Proficiency in MS Office Suite, especially Excel, and familiarity with accounting software like QuickBooks.
• Strong attention to detail and ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with discretion.