AR/Payroll Specialist

$53,040 - $65,000/Yr

Saltworks Agency - Woodinville, WA

Part-time - Mid Level

Woodinville, WA

Personal and Laundry Services

About the position

JOIN US AT SALTWORKS® SaltWorks® offers an exciting opportunity to kickstart your career with a leading company in the industry. Our dedicated team shares a common goal of providing a wide range of premium specialty salts, focusing on top-notch quality, exceptional value, and unparalleled customer service. As an employee at SaltWorks®, you can expect a competitive compensation package, including holiday and PTO pay, as well as generous health and retirement benefits. We also provide life insurance, a wellness program, STD/LTD coverage, and flexible savings accounts to support your well-being. SaltWorks® proudly stands as America's Sea Salt Company®, leading the way as a rapidly growing specialty gourmet enterprise. Our commitment to excellence has earned us a spot on the prestigious Inc. 500|5000 list. The Role: The Accounts Receivable and Payroll Specialist will be responsible for managing the accounts receivable process, including invoicing, payment processing, bi-weekly payroll and collections. This role requires a strong focus on accuracy, customer service, and the ability to handle multiple tasks efficiently. You will work closely with both internal teams and external customers to ensure the timely collection of outstanding balances. This position is temporary through November 2024.

Responsibilities

• Generate and send accurate invoices to customers based on contractual agreements and company policies; ensure invoices are delivered promptly and correctly
• Monitor and record incoming payments, apply cash receipts to appropriate accounts, and reconcile payment discrepancies
• Proactively manage and follow up on overdue accounts. Contact customers to discuss and resolve payment issues, negotiate payment terms, and establish payment plans as necessary
• Regularly reconcile accounts receivable ledger to ensure accuracy and resolve any discrepancies; perform monthly, quarterly, and year-end reconciliations
• Provide excellent customer service by addressing inquiries, resolving disputes, and maintaining positive relationships with customers
• Handle customer account adjustments and credit memos as needed
• Prepare and present accounts receivable aging reports and other financial summaries to management; track and report on collection metrics and trends
• Identify opportunities to streamline accounts receivable and collections processes. Implement best practices to enhance efficiency and accuracy
• Process or support process of bi-weekly payroll
• Maintain accurate and organized records of all transactions, communications, and account activities; ensure compliance with company policies and legal requirements
• Work closely with the sales and customer service teams to resolve any issues impacting accounts receivable; provide support for internal audits and financial reviews
• Adhere to Good Manufacturing Processes, Food Safety Standards and related operational procedures
• Other projects and duties as assigned

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 3+ years of experience in accounts receivable and collections, preferably in a similar industry
• 2+ years of experience processing bi-weekly payroll
• Strong knowledge of accounting principles and practices related to accounts receivable
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Office Suite, with emphasis on Excel
• Excellent organizational and negotiation skills, with the ability to handle difficult conversations professionally
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Problem-solving skills with a proactive approach to resolving issues

Benefits

• Wellness program
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance