AR Representative

Eurofins - Fairfield, OH

Full-time - Entry Level

Fairfield, OH

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The AR Representative at Eurofins USA Clinical Diagnostics plays a crucial role in the Accounting & Finance team, focusing on various accounts receivable activities. This position is essential for ensuring that accounts receivable aging remains at or below the current standards, which is vital for maintaining the financial health of the organization. The AR Representative will be responsible for preparing, posting, verifying, and recording customer payments and transactions across different divisions and revenue streams. This includes applying incoming payments from various sources such as checks, credit cards, wire transfers, and electronic funds transfers (EFTs). In addition to payment processing, the AR Representative will create invoices according to company practices, ensuring that customers are invoiced daily and monthly to facilitate timely payment receipt. The role also involves drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts, and contacting accountholders to request payment. Maintaining and updating customer files is another critical responsibility, which includes managing changes in customer information, such as name or address updates, and handling mergers or mailing attentions. The AR Representative will also research customer discrepancies, reconcile accounts periodically, and assist in generating monthly billing statements based on the general ledger. This position requires collaboration with other departments to ensure accurate billing and to relay changes of information to the appropriate employees. The AR Representative will also assist with the financial closing process and ensure compliance with Sarbanes-Oxley (SOX) and other relevant accounting regulations. Additional administrative support may be required as directed, and adherence to the company's quality system requirements is essential.

Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Applies incoming payments, including checks, credit cards, wire transfers, and EFTs.
• Prepares daily bank deposits and processes cash applications and customer credit cards.
• Creates invoices according to company practices; invoices customers daily and monthly to ensure timely receipt of payment.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts, and contacts delinquent accountholders to request payment.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Researches customer discrepancies, past-due amounts, and reconciles accounts on a periodic basis.
• Assists in generating monthly billing statements based on the general ledger.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Creates reports regarding the current status of customer accounts as requested.
• Relays changes of information to appropriate employees.
• Partners cross-functionally to ensure accurate billing.
• Maintains adequate and organized files and records.
• Ensures escalated issues and problems are brought to the attention of management.
• Assists with the financial closing process.
• Assists Senior Accountant in reconciling revenue accounts each month.
• Ensures and maintains compliance with Sarbanes-Oxley (SOX) and other relevant accounting regulations.
• Provides additional administrative support as directed.
• Ensures and maintains compliance with the company's quality system requirements through training and adherence to policies, procedures, and processes.

Requirements

• High school diploma required.
• Prior experience in accounts receivable or other accounting functions preferred, but not required.
• Experience with large enterprise resource planning (ERP) system and accounting software packages a plus.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Nice-to-haves

• Experience with large enterprise resource planning (ERP) system and accounting software packages.

Benefits

• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Vision insurance
• 401(k) matching