AR Specialist

$41,600 - $45,760/Yr

Vaco - Worthington, OH

Full-time

Worthington, OH

Administrative and Support Services

About the position

The Accounts Receivable (AR) Specialist at Vaco plays a crucial role in managing the company's financial transactions related to accounts receivable. This position involves gathering and verifying invoices to ensure that all necessary documentation is in place prior to processing payments. The AR Specialist is responsible for maintaining accurate accounts receivable records, which includes ensuring that aging reports are up to date, applying credits and collections appropriately, accounting for uncollectible amounts, and clearing any miscellaneous differences that may arise. In addition to record maintenance, the AR Specialist will perform daily cash management duties. This includes recording bank deposits, updating and distributing cash receipt logs, and posting cash transactions to the accounts receivable sub-ledger. The role also requires proactive monitoring and collection of accounts receivable, which involves reaching out to clients through various communication channels such as telephone, email, and mail to ensure timely payments. To support management's understanding of collection efforts, the AR Specialist will prepare analytical and ratio analyses relevant to accounts receivable. This analytical work is essential for providing insights into the effectiveness of collection strategies and overall financial health. Furthermore, the AR Specialist will collaborate with other members of the accounting and finance team, as well as assist in inventory management and cost accounting tasks as needed. Vaco is committed to fostering a diverse workplace and encourages individuals from various backgrounds, including women, people of color, LGBTQ+ individuals, and veterans, to apply for this position. The company adheres to Equal Employment Opportunity (EEO) principles and is dedicated to providing reasonable accommodations for individuals with disabilities throughout the hiring process and employment.

Responsibilities

• Gather and verify invoices for appropriate documentation prior to payment
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
• Support other accounting and finance team members, inventory management, and cost accounting

Requirements

• Experience in accounts receivable or a related field
• Strong attention to detail and accuracy in financial record-keeping
• Excellent communication skills for client interactions via phone, email, and mail
• Proficiency in accounting software and Microsoft Excel
• Ability to analyze financial data and prepare reports

Nice-to-haves

• Experience with cash management duties
• Familiarity with inventory management and cost accounting
• Knowledge of financial analysis techniques