AR Specialist

Sg360 - Wheeling, IL

Full-time

Wheeling, IL

Printing and Related Support Activities

About the position

For over 65 years, SG360° has not just survived, but thrived, by responding to the changing needs of our diverse client base. What started as a regional commercial printer is today a national, industry-leading provider of direct marketing solutions, and the third largest in the United States. We are currently seeking an Accounts Receivable (AR) Specialist who will be responsible for performing all tasks related to postage receivable and payable, as well as assisting with billing workflows. This role is crucial in ensuring the accuracy and efficiency of our billing processes, which directly impacts our financial operations and client satisfaction. The AR Specialist will process all postage check requests received from Project Managers across all SG360 facilities. This includes preparing and submitting postage checks to the USPS for processing of mail pools and drop shipments. The specialist will also reconcile USPS receipts to check requests to ensure accuracy in deposits, check in jobs for the billing department, and confirm that all necessary documentation has been received to proceed with invoice processing. Additionally, the role involves preparing reconciliations for billing by analyzing and reviewing permit activity and postal documents for all customers, as well as reconciling SG360's postal permit, customer postage liability, and postage bank account on a daily basis. The AR Specialist will respond to external customer inquiries and internal inquiries from the Accounts Receivable and Billing teams, allocate vendor invoices to the correct jobs, and recommend process efficiencies that will improve the billing process. Month-end tasks such as posting invoices and reconciling metered mail will also be part of the responsibilities. The specialist will assist the Accounting team with year-end and interim audits as needed and will be expected to become cross-functional with Accounts Receivable to enhance overall team performance.

Responsibilities

• Process all postage check requests received from Project Managers from all SG360 facilities.
• Prepare and submit postage checks to USPS for processing of mail pools and drop shipments.
• Reconcile USPS receipts to check requests to ensure accuracy in deposits.
• Check-In jobs for Billing department.
• Confirm all documentation has been received so that billing can proceed to invoice processing.
• Prepare reconciliations for Billing by analyzing and reviewing permit activity and postal documents for all customers.
• Reconcile SG360's postal permit, customer postage liability, and postage bank account daily.
• Respond to external customer inquiries and internal inquiries from the Accounts Receivable and Billing teams.
• Allocate vendor invoices to the correct jobs (invoices for job costs only).
• Recommend process efficiencies that will improve the billing process.
• Perform month-end tasks such as posting invoices, reconciling metered mail.
• Assist Accounting team with year-end and interim audits as needed.
• Become cross-functional with Accounts Receivable.

Requirements

• 3+ years experience in Accounts Receivable, Billing or general Accounting is a minimum requirement.
• Strong computer skills, particularly in Microsoft Excel.
• Good verbal and written communication skills.
• Ability to work independently while still collaborating within a team environment.
• Strong attention to deadlines and detail-oriented.
• Accounting experience strongly preferred.
• Knowledge of Microsoft Dynamics GP (Great Plains) is preferred.
• Manufacturing work experience is strongly preferred, but not required.

Nice-to-haves

• Specific training in corporate standard operating procedures and credit terms.
• Associate degree or equivalent experience.

Benefits

• Wellness program
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance