Archipelago Executive Assistant

$100,000 - $120,000/Yr

OluKai-Kaenon-melin-Roark - Irvine, CA

Full-time - Mid Level

Irvine, CA

About the position

The Executive Assistant at Archipelago Companies plays a crucial role in supporting the CEO and CFO by managing high-end corporate, private, and social events. This position requires an exceptional eye for aesthetics and the ability to curate bespoke dining experiences, reflecting a deep understanding of the luxury market. The Executive Assistant will also handle various administrative tasks, maintain confidentiality, and assist with strategic communications and organizational projects.

Responsibilities

• Support the CEO and CFO with executive-level administrative tasks.
• Plan and execute high-end corporate, private, and social events.
• Manage an active calendar and complete expense reports.
• Arrange complex travel plans and compile documents for meetings.
• Communicate directly on behalf of the Executives and manage business contacts.
• Maintain confidentiality in all discussions with Executives.
• Assist in preparing presentations, reports, and correspondence.
• Plan and execute executive meetings and take accurate meeting minutes.
• Support the cultivation of ongoing relationships with business contacts.
• Assist with various financial requests as assigned.

Requirements

• Bachelor's degree required.
• 5+ years of prior Executive Assistant experience required.
• Elevated proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Expert-level written and verbal communication skills.
• Project Management experience is a must.
• Strong organizational skills and ability to prioritize multiple tasks.
• Extraordinarily strong people skills and relationship-building abilities.
• Ability to take initiative and anticipate the needs of Executives.
• Strong problem-solving and decision-making skills.
• Ability to handle confidential information with discretion.

Nice-to-haves

• Experience in the luxury market.
• Familiarity with event planning and execution.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid holidays
• Paid time off
• Vision insurance
• Complimentary chef-prepared breakfast and lunch
• Generous product gift program and brand discounts
• Growth opportunities within the company
• Company bonus program
• Anniversary gifts to desirable destinations
• Wellness program including in-office gym
• 15 Days of PTO plus additional anniversary PTO
• Paid beach and giveback days
• Dog-friendly office