Artistic Operations Coordinator - Part Time

$52,000 - $52,000/Yr

San Francisco Conservatory Of Music - San Francisco, CA

Part-time - Entry Level

San Francisco, CA

Educational Services

About the position

The Artistic Operations Coordinator is a part-time role responsible for providing administrative support to the Artistic Operations departments at SFCM. This includes coordinating guest artist activities, managing logistics, and ensuring effective communication between various internal departments and external partners. The position requires a passion for supporting musicians and their artistic projects, along with strong organizational skills to manage multiple tasks efficiently.

Responsibilities

• Assist the Associate Vice President of Artistic Operations with project management
• Assist the Director of Artistic Operations in the administration of all guest artist visits
• Update and maintain artist information
• Communicate artist needs to appropriate stakeholders
• Serve as a liaison between the various departments that fall within the Artistic Operations umbrella, including Ensemble Operations, Production and Concert Operations
• Draft artist contracts and coordinate execution process between the Artistic Operations office and artist management
• Submit, track, and reconcile all guest artist payments and reimbursements
• Advance guest artists' travel and lodging arrangements as needed
• Support the Artistic Operations department in annual season planning
• Maintain project management timelines and ensure that deadlines are met
• Ensure accurate record-keeping and file storage for all relevant data
• Concert duty as needed
• Perform other duties as assigned

Requirements

• Two years of basic administrative experience in a collaborative working environment
• Outstanding interpersonal skills; must interact with a diverse group of people with confidence
• Requires professional maturity with excellent judgment and decision-making skills
• Patience, perseverance, sense of diplomacy, tact and discretion
• Ability to multitask while maintaining strong attention to detail

Benefits

• Part-time position with flexible hours
• Compensation of $25.00/hour
• Opportunity to work in a creative environment with musicians