Assistant, Administrative, Personal & Professional Enrichment (20 Hours) (Part-time Temporary)

Guilford Technical Community College - Jamestown, NC

Part-time - Entry Level

Jamestown, NC

Educational Services

About the position

The Administrative Assistant for the Personal & Professional Enrichment department at Guilford Technical Community College provides essential administrative and support functions. This part-time, temporary role involves working independently and collaboratively with various college constituencies to ensure efficient daily operations. The position requires a proactive approach to managing tasks such as payroll preparation, contract creation, and customer service, while maintaining a high level of organization and attention to detail.

Responsibilities

• Prepare payroll for the department
• Create contracts and assist with purchasing processes
• Perform word processing and data entry
• Duplicate materials and maintain files and critical records
• Answer and assess telephone inquiries
• Prepare correspondence and schedule meetings
• Arrange travel and assist with budget management
• Record meeting minutes
• Provide exemplary customer service in person, over the phone, and via email
• Prepare reports and presentation materials as required
• File and retrieve documents and reference materials

Requirements

• Associates Degree in Business Administration, Office Management, or related field, or at least four years of related administrative experience
• Two years of related administrative experience with a proven record of progressively responsible experience
• Thorough knowledge of office practices, procedures, and equipment, including basic accounting practices
• Proficiency in Microsoft Office products and experience with word processing, spreadsheets, and database software applications

Nice-to-haves

• Bachelor's Degree in Business Administration, Office Management, or related field
• More than 2 years of recent progressively responsible experience providing administrative support
• Experience in an academic setting
• Recent experience with an enterprise student information system (e.g., Colleague)
• Intermediate knowledge of database programs (e.g., Access)

Benefits

• Flexible scheduling
• Professional development opportunities