Assistant/Associate Athletic Director, Business Operations

$62,630 - $112,790/Yr

Drexel University - Philadelphia, PA

Full-time - Mid Level

Philadelphia, PA

Educational Services

About the position

The Assistant/Associate Athletic Director for Business Operations at Drexel University is responsible for overseeing the athletic department's business office and budget management. This role involves collaboration with various campus departments to ensure efficient operations, policy development, and financial reporting. The position requires strong leadership skills and the ability to manage financial transactions, audits, and budget forecasts while supporting the mission of providing an excellent student-athlete experience.

Responsibilities

• Provide leadership and oversight of the department's daily financial operations including budgeting, planning, monitoring, reconciling and enforcement of related policies.
• Ensure stability and sustainability of departmental budget in compliance with University policy and procedures.
• Approve and track all financial transactions within Athletics and identify and/or correct any discrepancies.
• Monitor, reconcile and audit all procurement cards under the policies set forth by the University Procurement office.
• Develop and communicate business office policies in compliance with university and audit procedures.
• Disburse budget updates to all budget administrators and reconcile all discrepancies.
• Serve as primary liaison to University General Accounting and Procurement departments.
• Partner with General Accounting in annual NCAA audit and submission of NCAA and EADA reporting.
• Submit financial reporting to NCAA and EADA.
• Supervise full- and part-time staff members to ensure financial responsibility of the department while supporting the mission of providing a first-rate student athlete experience.
• Serve as the primary partner with human resources on matters relating to temporary and part-time employees.
• Develop strategies and forecasts for future budget models, identifying items to allocate resources towards in future years.
• Lead department business operations and revenue team on synergistic processes that support fiscal responsibility and identify revenue opportunities.
• Provide financial reports as needed to the Deputy Director of Athletics and Director of Athletics including the identification of potential budget shortfalls.
• Support operation of Bachelors Barge Club by serving on Boathouse Operating Committee, developing annual budget, monitoring financial transactions, producing financial reports, and overseeing other business functions.
• Oversee the budgets for University Recreation and partner with the Director of University Recreation to plan and monitor expenditures.

Requirements

• Minimum of a Bachelor's degree in business, finance, or related field, or equivalent combination of education and work experience.
• Minimum of 4 years of experience working in business operations including exposure to accounting, finance, and staffing for Assistant Athletic Director level; minimum of 6 years of experience for Associate Director level.
• Proficient with Microsoft 365 products, especially Excel.
• Strong interpersonal, organizational and communication skills.

Nice-to-haves

• Master's degree.
• Minimum of 6 years of experience working in Athletics and/or higher education.
• Strong leadership skills.
• Minimum of 4 years of experience working in an Athletics department business office.
• Experience managing/supervising professional staff.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401k plan
• Paid holidays
• Flexible scheduling
• Professional development opportunities