Assistant/Associate Athletic Director, Business Operations

$62,630 - $93,950/Yr

Drexel University - Philadelphia, PA

Part-time - Mid Level

Philadelphia, PA

Educational Services

About the position

The Assistant/Associate Athletic Director for Business Operations at Drexel University is responsible for overseeing the athletic department's business office and budget management. This role involves collaboration with various campus departments to ensure efficient operations, policy development, and financial reporting. The position is integral to the management team, contributing to strategic planning and resource allocation to support the athletic programs and enhance the student-athlete experience.

Responsibilities

• Provide leadership and oversight of the department's daily financial operations including budgeting, planning, monitoring, reconciling, and enforcement of related policies.
• Approve and track all financial transactions within Athletics and identify and/or correct any discrepancies.
• Monitor, reconcile, and audit all procurement cards under the policies set forth by the University Procurement office.
• Develop and communicate business office policies in compliance with university and audit procedures.
• Disburse budget updates to all budget administrators and reconcile all discrepancies.
• Serve as primary liaison to University General Accounting and Procurement departments.
• Partner with General Accounting in annual NCAA audit and submission of NCAA and EADA reporting.
• Supervise full- and part-time staff members to ensure financial responsibility of the department.
• Serve as the primary partner with human resources on matters relating to temporary and part-time employees.
• Develop strategies and forecasts for future budget models and lead department business operations and revenue team.
• Provide financial reports to the Deputy Director of Athletics and Director of Athletics, identifying potential budget shortfalls.
• Support operation of Bachelors Barge Club by serving on Boathouse Operating Committee and overseeing business functions.

Requirements

• Minimum of a Bachelor's degree in business, finance, or related field, or equivalent combination of education and work experience.
• Minimum of 4 years of experience in business operations, including exposure to accounting and finance for Assistant Athletic Director level; minimum of 6 years for Associate Director level.
• Proficient with Microsoft 365 products, especially Excel.
• Strong interpersonal, organizational, and communication skills.
• Ability to work evenings and weekends a few times a year as needed.

Nice-to-haves

• Master's degree.
• Minimum of 6 years of experience working in Athletics and/or higher education.
• Strong leadership skills.
• Minimum of 4 years of experience working in an Athletics department business office.
• Experience managing/supervising professional staff.

Benefits

• Competitive salary based on qualifications and experience.
• Comprehensive benefits package including health insurance, retirement plans, and professional development opportunities.