Assistant/Associate Athletic Director, Business Operations

$62,630 - $93,950/Yr

Drexel University - Philadelphia, PA

Full-time - Mid Level

Philadelphia, PA

Educational Services

About the position

The Assistant/Associate Athletic Director for Business Operations is responsible for overseeing the athletic department's business office and budget management, ensuring compliance with university policies and procedures. This role involves collaboration with various campus departments to facilitate efficient operations, leadership in policy development, and financial reporting. The position also includes supervision of staff and participation in the Athletic Cabinet to support the overall mission of the athletic programs.

Responsibilities

• Provide leadership and oversight of department's daily financial operations including budgeting, planning, monitoring, reconciling and enforcement of related policies.
• Approve and track all financial transactions within Athletics and identify and/or correct any discrepancies.
• Monitor, reconcile and audit all procurement cards under the policies set forth by the University Procurement office.
• Develop and communicate business office policies in compliance with university and audit procedures.
• Disburse budget updates to all budget administrators and reconcile all discrepancies.
• Serve as primary liaison to University General Accounting and Procurement departments.
• Partner with General Accounting in annual NCAA audit and submission of NCAA and EADA reporting.
• Supervise full- and part-time staff members to ensure financial responsibility of the department.
• Serve as the primary partner with human resources on matters relating to temporary and part-time employees.
• Develop strategies and forecasts for future budget models, identifying items to allocate resources towards in future years.
• Provide financial reports as needed to the Deputy Director of Athletics and Director of Athletics.
• Support operation of Bachelors Barge Club by serving on Boathouse Operating Committee.
• Oversee the budgets for University Recreation and partner with the Director of University Recreation.

Requirements

• Minimum of a Bachelor's degree in business, finance, or related, or equivalent combination of education and work experience.
• Minimum of 4 years of experience working in business operations including exposure to accounting, finance, and staffing for Assistant Athletic Director level; minimum of 6 years of experience for Associate Director level.
• Proficient with Microsoft 365 products, most prominently Excel.
• Strong interpersonal, organizational and communication skills.

Nice-to-haves

• Master's degree.
• Minimum of 6 years of experience working in Athletics and/or higher education.
• Strong leadership skills.
• Minimum of 4 years of experience working in an Athletics department business office.
• Experience managing/supervising professional staff.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401k retirement plan
• Paid holidays
• Paid time off
• Tuition reimbursement
• Professional development opportunities