Assistant Bookkeeper

$41,600 - $52,000/Yr

Cad Signs - Hackensack, NJ

Full-time - Entry Level

Hackensack, NJ

Miscellaneous Manufacturing

About the position

We are seeking a detail-oriented and reliable Bookkeeper to join our Accounting Department at a well-established sign fabrication and installation company in Hackensack, NJ. The ideal candidate will possess strong accounting or bookkeeping experience, excellent communication skills, and a solid understanding of GAAP (Generally Accepted Accounting Principles). This full-time position offers a competitive salary and benefits, and the successful candidate will play a key role in managing financial transactions and supporting the accounting team.

Responsibilities

• Process payments in a timely manner, including checks and other types of payments.
• Communicate with vendors to inquire about invoices and payment statuses.
• Perform monthly credit card reconciliations, ensuring all transactions are accurately recorded.
• Obtain and verify source documents such as invoices, receipts, and proof of delivery.
• Apply expenses to corresponding projects before posting and processing payments.
• Manage client accounts, including creating profiles, reviewing contracts, and confirming valid sales tax-exempt certificates.
• Process customer invoices according to company policies and protocols.
• Respond to client inquiries and resolve billing issues or discrepancies.
• Contact clients with overdue accounts and follow up to resolve outstanding payments.
• Collaborate with the Accounts Receivable team to address payment issues and improve collection processes.
• Prepare and analyze reports on collection status and client account updates.
• Provide general administrative assistance to the Accounting Department, including scanning documents, answering phones, and creating special reports as needed.

Requirements

• Associate's degree in Accounting, Business Administration, or a related field, OR a minimum of 3 years of experience in accounting/bookkeeping within a corporate environment.
• Proficiency in accounting software (QuickBooks) and Microsoft Office (Excel and Word).
• Knowledge of GAAP.
• Ability to calculate and manage transactions with a high degree of accuracy in the General Ledger and subsidiary ledgers.
• Intermediate-level computer and data entry skills, particularly in Excel and QuickBooks.
• Self-motivated, goal-oriented, and able to work both independently and as part of a team.
• High attention to detail and excellent organizational skills.
• Strong integrity and ability to maintain confidentiality.
• Excellent written and verbal communication skills.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance