Assistant Bookkeeper

$33,280 - $37,440/Yr

The UPS Store # 7781 - Valley Stream, NY

Full-time - Entry Level

Valley Stream, NY

About the position

The Assistant Bookkeeper is responsible for managing day-to-day and month-to-month business transactions in accordance with basic accounting principles. This role involves handling accounts payable, accounts receivable, payroll, and general ledger activities, as well as preparing financial reports. The ideal candidate will possess strong problem-solving skills and be proficient in maintaining accurate accounting records and documentation.

Responsibilities

• Reviews invoices for appropriate documentation and approval prior to payment.
• Matches invoices to accounts payable checks, prints and obtains signatures for checks, and distributes checks accordingly.
• Oversees 1099 maintenance.
• Responds to all vendor inquiries, reconciles vendor statements, and researches and corrects discrepancies.
• Verifies and approves expense reports.
• Audits and processes credit card bills.
• Helps with month-end and year-end closings and prepares various reports.
• Maintains files and documentation thoroughly and accurately following company policy and accepted accounting practices.
• Invoices customers and applies customer payments.
• Ensures the accuracy of invoices and other accounting documents or records.
• Researches and resolves payment discrepancies.
• Maintains the accounts receivable aging for certain customers and receives incoming customer payments, enters cash receipts, and completes bank deposits.
• Communicates with customers to reconcile accounts, request past due payments, and investigate discrepancies.
• Performs accounting clerical duties such as filing and copying, sending out past due correspondence, sorting and distributing incoming mail.
• Updates and maintains accounting journals, ledgers, and other records detailing financial business transactions.
• Compiles data and prepares a variety of reports.
• Organizes and maintains up-to-date financial records.
• Uses computerized accounting software programs to perform duties and responsibilities.
• Develops automated spreadsheets.
• Operates office equipment including personal computers, copiers, fax machines, and 10-key calculators.
• Performs other duties as assigned.

Requirements

• Associate degree in Accounting preferred.
• At least three years of accounting or bookkeeping experience.
• Strong computer and internet skills.
• Experience with accounting software.
• Strong keyboarding skills and the ability to create meaningful data reports and manipulate data.
• Strong communication, presentation, and writing skills.
• Detail-oriented, organized, and able to multi-task.
• Good project and time management skills.
• Strong analytical skills.
• Able to work collaboratively.