Assistant Business Office Manager

$81,314 - $103,185/Yr

Wallingford Town Of - Wallingford, CT

Full-time - Mid Level

Wallingford, CT

About the position

The Assistant Business Office Manager plays a crucial role in overseeing the financial and administrative operations of the Water and Sewer Divisions within a public utility. This position involves managing day-to-day business office functions, implementing financial policies, and ensuring compliance with audit recommendations. The role requires a strong understanding of accounting principles and the ability to make complex financial decisions, particularly regarding customer accounts and service terminations.

Responsibilities

• Oversee the Division's accounts receivable collections program and business office functions related to electronic meter reading interface with billing systems.
• Manage the electronic meter reading process, including preparation and management of route schedules and resolution of related hardware and software issues.
• Direct accounting clerical staff in standard accounting functions such as accounts payable, accounts receivable, payroll, assessments, and billings.
• Assist in the utility billing process, including calculating interest and liens on delinquent accounts, and oversee bill printing and processing.
• Make decisions related to delinquent accounts, including collection correspondence and service shut-offs, and handle customer inquiries regarding delinquencies.
• Collaborate with other departments on foreclosure cases and prepare reports for legal action.
• Review and prepare various financial reports, including periodic financial status reports and surveys.
• Prepare and submit accounting entries for approval as needed.
• Analyze and balance various accounts, including inter-fund accounts.
• Certify availability of funds in the absence of the Office Manager.
• Assist auditors with audit studies and develop internal audit procedures.
• Prepare financial reports for the Department of Public Utility annual report.
• Discuss assessment and billing complaints with customers as assigned.
• Recommend discipline and direct training for staff.
• Assist in the selection process for hiring candidates and review employee performance.
• Perform some functions of the Office Manager in their absence as assigned.
• Review vouchers for correctness and payrolls for processing.
• Assist in preparing the Water and Sewer Divisions' annual budget and rate analyses.
• Attend Town Council, Public Utility Commission, and other relevant meetings.

Requirements

• 1 year of experience in financial analysis.
• Senior level experience in account reconciliation.
• Considerable knowledge of office procedures and accounting principles.