Assistant Business Office Manager

Beaumont Rehabilitation And Healthcare Center - Anderson, IN

Full-time

Anderson, IN

About the position

The Assistant Business Office Manager plays a crucial role in supporting the day-to-day accounting functions of the facility, ensuring compliance with accounting principles and assisting in various financial operations as directed by senior management. This position involves a blend of administrative and accounting responsibilities, aimed at maintaining accurate financial records and facilitating effective communication with vendors and residents.

Responsibilities

• Assist in implementing the day-to-day functions of the accounting department.
• Implement written policies and procedures that govern the accounting functions of the facility.
• Assist in standardizing the methods in which work will be accomplished.
• Forward invoices to appropriate department personnel for approval for payment.
• Communicate with supplier/vendors concerning errors or questions on invoices.
• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
• Monitor and collect accounts receivables.
• Report delinquent accounts to the Accountant/Director of Finance/Administrator.
• Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.
• Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.
• Prepare and mail statements.
• Make written and oral reports/recommendations to the Accountant concerning accounting functions.
• Assist in reconciling bank statements as directed.
• Assist in preparing trial balances as directed.
• Assist in preparing financial and statistical reports as directed.
• Perform functions of computer/data processor as necessary.
• Develop and utilize computer reports and output.
• Ensure that resident admission contracts are signed and appropriately filed.
• Follow established resident fund accounting procedures.
• Provide each resident with a quarterly accounting of his/her funds managed by the facility.
• Assist in the planning and implementation of changes in our accounting system as necessary or directed.
• Perform secretarial functions as necessary or directed.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
• Attend and participate in facility mandatory in-service training program as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Request repairs for office equipment as necessary.
• Maintain the confidentiality of all resident care information including protected health information.
• Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure that resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

Requirements

• Must possess, as a minimum, a high-school diploma or its equivalent.
• Must have, as a minimum, three (3) years experience in bookkeeping or accounting practices.
• Must have experience with Medicaid and Medicare.