Assistant Chief of Staff

$60,000 - $70,000/Yr

Kimball Rubin & Associates LTD - Beachwood, OH

Full-time - Mid Level

Beachwood, OH

About the position

The Assistant Chief of Staff at Kimball E Rubin and Associates LTD plays a crucial role in supporting the daily operations of the firm, ensuring effective management of schedules, overseeing administrative tasks, and facilitating communication between various stakeholders. This position is designed for a mid-level professional who can handle multiple responsibilities while maintaining a high level of organization and attention to detail.

Responsibilities

• Support owner's needs day to day
• Oversee daily operations in the office
• Supervise administrative assistant
• Manage personal and work schedules
• Plan personal and work events
• Work with various vendors facilitating contracts
• Assist with month end and year end closing procedures
• Process monthly client billing
• Complete special projects and initiatives
• Manage and maintain procedures for effective staff

Requirements

• Top level organizational and time management skills
• Excellent internal/external communication skills to handle client phone and email contact
• Ability to prioritize, plan, organize and follow through on multiple projects concurrently
• Demonstrate commitment to accuracy and attention to detail
• Work well under pressure to meet deadlines in a rapidly changing, fast paced environment
• Ability to review, analyze, and present data in a concise manner
• Able to learn and adapt quickly
• Strong deductive reasoning and critical thinking skills
• Confidentiality and integrity
• Proficient in Microsoft Office Suite

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance