Assistant City Auditor - School Department

$106,917 - $116,831/Yr

City of Brockton, MA - Brockton, MA

Full-time - Entry Level

Brockton, MA

Executive, Legislative, and Other General Government Support

About the position

The Assistant City Auditor for the School Department will serve as the key liaison between the City Auditor's Office and the school department, ensuring compliance with financial standards, laws, and regulations. This role is crucial for maintaining accurate financial records, overseeing the processing journal entries, overseeing the creation and managing of school funds, and supporting the fiscal operations of the school department. The position will collaborate closely with school management and city staff to improve systems and streamline processes related to grants, accounts payable, and overall financial reporting.

Responsibilities

• Manage the creation of funds in MUNIS for the school department using UMAS guidance.
• Ensure that all newly created accounts are in alignment with the DESE Chart of Accounts and UMAS Chart of Accounts.
• Review and manage the processing of journal entries for the school department, ensuring they meet UMAS standards.
• Provide assistance to the school department's fiscal employees and managers regarding grants, accounts payable, and the auditor's office functions.
• Collaborate with the city's Quality Tech team to develop a streamlined grant management system to support school employees.
• Educate school staff on processes related to grants and accounts payable by creating and distributing relevant forms and posting them on the city auditor's website.
• Complete and submit Schedule 19, which shows city-side costs absorbed for school functions, on an annual basis to the school's central office and DESE.
• Act as the primary liaison and representative of the City Auditor's Office for the school department, particularly to the School CFO and central staff.
• Serve as the sole point of contact for questions and processes that require adherence to Massachusetts General Laws for both city and DESE standards.
• Participate in UMAS training courses and DESE School Business Manager courses to stay current with MGL laws and financial practices related to both city and school financial operations.
• Provide monthly expenditure reports to the School CFO, highlighting statutory categories that are overspent and assisting in the development of risk aversion plans.
• Provide data and reports required by external auditors as it pertains to the school department's finances.
• Work with colleagues in the City Auditor's Office to ensure that new systems meet both city and school department needs.
• Collaborate with the city supervisor of accounts payable to prevent duplicate payments and develop systems that enhance process efficiency.
• Assist city-side accounts payable staff in cleaning up expired vendors and developing a plan to transfer vendor management knowledge to the school department.
• Work with the Assistant City Auditor to develop and distribute 1099 documentation and vendor entry documentation for the school's accounts payable team.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• Strong understanding of UMAS, MGL, and DESE financial regulations.
• Experience working with financial accounting systems, particularly MUNIS.
• Ability to manage multiple projects and work with various departments.
• Excellent communication and collaboration skills to work effectively with both city and school staff.

Benefits

• Full Time / Benefited
• Salary: $106,917-$116,831