Assistant Community Association Manager

$34,320 - $35,360/Yr

Westcoast Management & Realty - Tampa, FL

Full-time - Entry Level

Tampa, FL

About the position

Here we GROW AGAIN! We are looking for the newest member of our team to join our thriving Association Management Division. The Assistant Community Association Manager plays a crucial role in supporting our managers and clients. This position involves speaking with owners and vendors, preparing reports, and maintaining appropriate filing systems. The Assistant Community Association Manager will assist in daily office needs and manage our company's general administrative activities. The ideal candidate should possess excellent oral and written communication skills and be able to organize their work using tools like MS Excel and other office equipment. Previous experience in the Association Management industry is highly desirable, and we would like to speak with candidates who meet this criterion.

Responsibilities

• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from managers, board members, and homeowners

Requirements

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant is necessary for this position
• Experience as an Assistant Association Management is needed for potential signing bonus

Nice-to-haves

• Experience in the Association Management industry

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance