Assistant Comptroller

Capitol Technology University - Laurel, MD

Full-time

Laurel, MD

Educational Services

About the position

Capitol Technology University (University) seeks a motivated and self-directed Assistant Comptroller. Under general direction from the VP of Finance & Administration, this person will participate, coordinate and supervise the financial operations of the Business Office, to include accounts payable, accounts receivable, fixed assets, payroll, general ledger, financial reporting, cash management, federal grant accounting, contract accounting, record archival, and federal reporting. The Assistant Comptroller will also supervise/mentor the accounting team.

Responsibilities

• Handle day to day financial management of all University and Foundation accounting activities, including Accounts Payable, Accounts Receivable, General Ledger and Payroll.
• Prepare the monthly general ledger, trial balance and financial reports.
• Provide oversight of the University and Foundation's cash accounts and daily reporting of the overall cash position.
• Supervise the appropriate billing and timely collections of student accounts, working directly with outside collection agency on uncollectible accounts.
• Assist the VP for Finance & Administration as necessary in creating the annual budget for the University and Foundation for all departments.
• Provide accurate and timely general ledger data to the VP for Finance & Administration for departmental and University and Foundation budget reports on a monthly basis.
• Create and manage grant budgets and reports for various private, public and federal grants, including grants from National Security Agency and National Science Foundation.
• Conduct financial analysis and provide senior management with financial reports used for purposes of forecasting, budgeting, cash flow projections, enrollment and tuition and fee analysis.
• Participate in strategic and financial planning by providing financial and accounting advice, direction and leadership.
• Work directly with external auditors to complete and prepare the annual audit of the University and Foundation.
• Prepare all necessary financial reports and surveys for outside agencies.
• Prepare and/or assist in the filing of all necessary federal tax returns, including IRS Forms 990, 1098T, and 1099.
• Establish and maintain internal controls to ensure compliance with financial, federal and state legislation, policies and procedures, such as GAAP, FASB, FERPA, OMB.
• Accountable for maintaining the financial management software Jenzabar, including responsibility for implementing software updates and training staff as necessary on new processes and procedures.
• Coordinate with the Offices of Registration, Financial Aid, Graduate & Undergraduate Admissions, Development, Student Services and Residence Life to ensure integrity of data flow between offices, with high priority given to the management and review of student financial aid and scholarship funds disbursed to student accounts.
• Handle cash management and reconciliation of Federal Financial Aid funds drawn down from the Department of Education via G5 system.
• Prepare ad-hoc reports and analysis as needed/requested by University and Foundation leadership and departments.
• Other duties as assigned

Requirements

• Bachelor's degree in accounting. Master's or CPA preferred.
• At least 6-8 years of progressive accounting experience that includes financial reporting, cash management, accounts payable, accounts receivable, payroll, accounting policy, auditing, budgeting, and forecasting.
• Broad knowledge of higher education including academic operations, marketing, finance, funding, regulation, and risk management.
• Knowledge and capability to link planning and administrative activities to the strategic orientation and direction of the university.
• Exceptional proficiency with Excel.
• Nonprofit or governmental accounting experience a huge plus.
• Fully conversant with corporate and governmental accounting requirements and practices, including GAAP, FASB, GASB and effective budgeting and planning techniques.
• Ability to build strong relationships among all levels of the organization, including faculty, staff, students, external partners, sponsors and vendors.
• Strong analytical capability and the ability to formulate effective and actionable solutions.
• Strong problem-solving, organization, persuasion, and negotiation skills.

Nice-to-haves

• Master's degree or CPA preferred.
• Experience with Jenzabar and/or ADP Work Force Now is a huge plus.
• A working knowledge of non-profit reporting and higher education experience are also preferred.