Assistant Controller

Full-time - Mid Level

Glendale, CA

About the position

NLSLA has an immediate opening for a non-profit, social services Accountant to join the Accounting Department as NLSLA’s Assistant Controller. The Assistant Controller’s primary function is to assist with grantor billings, accounts receivable, month-end closing and related month-end journal entries and account reconciliations. The position will provide support during grantor monitoring visits and audits. The Assistant Controller will also be fully cross trained on and assist with other critical accounting functions including accounts payable and payroll. In this role, you would report to the Controller and assist the CFO, and other accounting and administrative staff as needed. In the event that the Controller is out of the office (i.e., vacation, out sick, etc.), the Assistant Controller is expected to be able to perform tasks to cover for Controller. The Assistant Controller should demonstrate expertise in general non-profit accounting, seek to understand and accurately implement NLSLA’s accounting policies and procedures to safeguard the organization’s assets, and promote an environment of compliance with government and grantor regulations. The Assistant Controller should be detail oriented, analytical and well organized, demonstrate strong technological and communication skills, and enjoy working in a team environment. This position is exempt.

Responsibilities

• Manage payroll allocation by grant, ensuring accurate personnel expense distribution.
• Review and process subcontractor invoices and prepare check requests.
• Conduct a detailed general ledger review, identifying necessary adjustments and ensuring expenses align with grant invoices.
• Calculate and allocate indirect costs across funding sources.
• Book and reconcile revenues, ensuring financial accuracy before finalizing reports.
• Prepare and review grant invoices for multiple funding sources.
• Oversee expenditure reports for IOLTA, Equal Access Fund, and other state bar grants.
• Reconcile deferred revenues, grant receivables, and net assets by grant.
• Prepare financial statement packets, including balance sheets and revenue reports.
• Code and enter all cash receipts, including grant payments and contributions.
• Analyze and allocate attorney fees to appropriate accounts.
• Maintain contribution reconciliations to ensure accuracy between fiscal and development teams.
• Assist in preparing budgets, audits, and documentation for grantors.
• Train and support fiscal team members on financial processes.
• Collaborate with supervising attorneys and grants management to provide financial updates.
• Provide guidance and mentorship to junior finance team members.
• Oversee training and professional development for staff responsible for grant invoicing and reporting.
• Ensure accountability and accuracy in financial processes through supervision and review.

Requirements

• 5+ years of accounting experience, preferably in nonprofit or legal aid organizations.
• 2+ years prior experience supervising staff, providing mentorship, and overseeing financial team operations.
• Strong knowledge of nonprofit accounting, grant reporting, and GAAP compliance.
• A proven ability to maintain accuracy while handling multiple financial processes.
• The ability to review financial data, identify discrepancies, and make necessary corrections.
• Knowledge of MS Office, Windows, business communication platforms, and web-based case management platforms.
• Excellent interpersonal skills including being attentive to cultural needs and differences.
• Excellent analytical, problem-solving and communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Passion for NLSLA mission and demonstrated commitment to advocating for the legal rights of low-income individuals.
• Passion, empathy, and compassion for supporting people from different lived experiences.

Nice-to-haves

• Have a bachelor’s degree in accounting, finance, or a related field (CPA or MBA preferred).
• Have experience working in a legal services firm.
• Have expertise in nonprofit financial management, grant reporting, and compliance.
• Have prior experience with payroll allocation, indirect cost calculations, and revenue reconciliation.

Benefits

• Competitive Salary: $104,000–$117,000, based on experience.
• Work-Life Balance: A 35-hour workweek and a hybrid work schedule to help you balance professional and personal commitments.
• Generous Time Off: 15 paid holidays, 2 to 5 weeks of vacation depending on seniority, and 12 days of sick leave. Compensatory time for exempt employees.
• Comprehensive Benefits: Medical, dental, and vision insurance with a variety of plan options. Basic Life and AD&D Insurance, Long-Term Disability Insurance. 403(b) retirement plan with employer contributions and options for voluntary contributions. Monthly bilingual supplement for qualified employees.
• A Culture of Inclusion: We are committed to fostering a respectful, inclusive work environment where everyone can thrive.
• Perks: Technology reimbursement to help you stay connected and equipped to do your best work.