Assistant Director Of Athletic Facilities

University of Tennessee - Knoxville, TN

Part-time - Mid Level

Knoxville, TN

Educational Services

About the position

The Assistant Director of Athletic Facilities at the University of Tennessee is a pivotal role responsible for overseeing the daily operations of the Athletic Plant Maintenance staff and managing renovations within assigned athletic facilities. This position requires a comprehensive understanding of facility management, including budget monitoring, project management, and staff supervision. The Assistant Director will ensure that all maintenance activities, minor construction projects, and equipment needs are met efficiently and effectively. In this role, the Assistant Director will manage all phases of various projects, coordinating with internal and external personnel and vendors to ensure that the facilities are maintained to the highest standards. This includes supervising full-time and part-time employees, as well as student assistants, who are tasked with cleaning, maintaining, and repairing athletic facilities and equipment. The Assistant Director will also be responsible for creating and maintaining a deferred maintenance plan, collaborating with event management to draft policies and emergency management plans, and implementing in-house renovations and construction projects. The position requires strong problem-solving skills, as the Assistant Director will need to identify issues, plan work schedules, and create time and budget estimates for projects. Regular communication with top management and collaboration with coaches and staff are essential to ensure that all facility needs are met. The Assistant Director must stay informed about industry trends and maintain a working knowledge of the complexities of the assigned facilities.

Responsibilities

• Oversee all daily operations for Athletic Plant Maintenance for assigned facilities.
• Monitor the budget for workforce, minor construction projects, maintenance activities, equipment, and supplies.
• Manage all phases of projects, including activities of various groups, internal and external personnel, and vendors.
• Supervise full-time and part-time employees and student assistants involved in cleaning, maintaining, and repairing athletic facilities and equipment.
• Create and maintain a deferred maintenance plan for assigned facilities.
• Collaborate with event management to draft and maintain policies, procedures, and emergency management plans for facilities and events.
• Create, implement, and assess the completion of in-house building renovations and construction.
• Identify problems, plan work schedules, and determine key milestones and measure criteria for projects.
• Participate in periodic facility meetings to inform top management of facility problems and concerns.
• Maintain working knowledge of assigned facility complexity and stay abreast of industry trends related to the facility/sport program.
• Collaborate with coaches and staff to ensure all facility needs are met.
• Provide information to coaches and staff to explain or clarify problems, issues, or requests.

Requirements

• Bachelor's Degree is required.
• Minimum of five years of experience in Division 1 collegiate facilities is required.
• Valid Driver's license is required.
• Working knowledge and expertise of local and state Standard Building Codes, Life Safety 101 Codes.
• Awareness of State of Tennessee Fire Marshal renovation and construction requirements.
• Working knowledge and expertise in the use of AUTOCAD, ADOBE PDF, AND ADOBE PHOTOSHOP.
• Thorough knowledge/expertise of a wide range of Carpentry methodology.
• Knowledge of industry elemental cost relating to both Landscape Design and Facility Renovation for valid estimates.
• Knowledge of UTK/State of Tennessee Employment Procedures, Rules, and Regulations.
• Knowledge of UTK/State of Tennessee Purchasing and Fiscal Procedures, Rules and Regulations.
• Knowledge of the function, intent, purpose, and requirements of various Athletic Venues.

Nice-to-haves

• Experience in managing large-scale athletic events.
• Familiarity with sustainability practices in facility management.
• Ability to develop training programs for staff.

Benefits

• Health insurance coverage.
• Paid holidays and vacation time.
• Professional development opportunities.
• Flexible scheduling options.