Assistant Director of Finance, Boston

Unclassified - Boston, MA

Full-time - Mid Level

Boston, MA

About the position

The Assistant Director of Finance at Hotel AKA Back Bay is a pivotal role that involves providing comprehensive financial guidance to both management and ownership while overseeing all accounting functions for the hotel. This position requires a strong leader who can manage the accounting staff effectively, develop and implement accounting procedures, and ensure the accuracy of financial statements. The Assistant Director of Finance will work closely with the Director of Finance on various aspects of property finance, including accounts payable (A/P), accounts receivable (A/R), financial statements, monthly reporting, payroll, budgeting, and other accounting-related tasks necessary for the hotel’s operations. In this role, the individual will be responsible for maintaining accurate financial reporting by adhering to deadlines, monitoring internal controls, and ensuring payroll reporting complies with company policies and procedures. The ideal candidate will uphold the highest ethical standards while ensuring compliance with all applicable federal, state, and local laws and regulations. Additionally, the Assistant Director of Finance will be tasked with maintaining organized accounting records and ensuring that all financial documentation is accurate and up to date. Key responsibilities include directing the production and maintenance of accounting records for payables, receivables, payroll, and other financial areas, establishing and enforcing proper accounting methods, policies, and procedures, and analyzing existing accounting procedures to ensure efficiency. The role also involves ensuring timely filing of tax returns, coordinating audits, monitoring financial performance across departments, and implementing corrective measures as needed. The Assistant Director of Finance will also oversee the annual budget process, prepare detailed financial projections, and assist with loan compliance and investor relations. This position requires a strong understanding of property management systems (PMS) and point of sale (POS) systems to maintain financial integrity and reporting.

Responsibilities

• Manage accounting staff and oversee all accounting functions for the hotel.
• Develop and implement accounting procedures to ensure accuracy and compliance.
• Ensure timely and accurate financial reporting by deadlines provided.
• Monitor and enforce proper internal controls and payroll reporting.
• Direct the production and maintenance of accounting records for payables, receivables, and payroll.
• Establish policies to maintain organized accounting files and records.
• Ensure timely filing of all tax returns and payments, and complete bank reconciliations.
• Coordinate and assist in audits from public accounting firms and state agencies.
• Monitor financial performance of all departments and provide solutions to improve problem areas.
• Implement and adhere to GAAP and USALI within the department.
• Assign projects and responsibilities to direct reports to achieve departmental goals.
• Review and approve monthly reconciliations of balance sheet accounts.
• Produce and oversee financial reports and statements for internal and external use.
• Direct and coordinate the annual budget process for financial and capital projects.
• Prepare detailed financial projections and communicate potential cash needs in advance.
• Assist in oversight of loan compliance with debt covenants and reporting requirements.
• Support superiors with investor and lender relations and requests.
• Assist all departments within the organization, including executive, investment, payroll, IT, sales, and operational teams.

Requirements

• Bachelor's degree in Finance, Accounting, or related field.
• Previous progressive experience in finance managerial roles.
• Experience in boutique luxury hotels is highly preferred.
• Outstanding communication skills, both verbal and written.
• High attention to detail and accuracy, with strong analytical skills.
• Proficient in Microsoft Excel, Word, and PowerPoint.

Nice-to-haves

• Experience with property management systems (PMS) and point of sale (POS) systems.
• Desire to participate as part of a team with opportunities to learn and grow.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance