Assistant Director of Finance

Ocean Reef Club - Key Largo, FL

Full-time - Mid Level

Key Largo, FL

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Assistant Director of Finance manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit and control, asset and liability reconciliation, working capital and cash control.

Responsibilities

• Assisting in Management of Accounting Team
• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Oversees internal, external and regulatory audit processes.
• Ensures that regular on-going communication occurs with employees to create awareness of business objectives, communicate expectations, and recognize performance.
• Establishes and maintains open, collaborative relationships with employees.
• Provides excellent leadership (e.g., differentiates top performers, fosters teamwork and encourages work/life balance).
• Ensures employees establish and maintain open, collaborative relationships within their team.
• Ensures property policies are administered fairly and consistently.
• Ensures team members are cross-trained to support successful daily operations.
• Creates appropriate development plans which develop team members based on their individual strengths, development needs, career aspirations and abilities.
• Conducts performance review process for employees.
• Participates in hiring activities as appropriate.
• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Identifies the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Ensures that the P&L is accurate and statements are delivered to appropriate individuals in a timely manner.
• Reconciles balance sheet to ensure account balances are supported by appropriate documentation.
• Ensures tax rates used for sales/use tax are current and proper amounts are collected and/or accrued.
• Ensures compliance with standard operating procedures.
• Reviews audit issues and makes corrections as necessary.
• Ensures property permits, licenses and if applicable vendor contracts are current.
• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Keeps up-to-date technically and applying new knowledge to your job.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Leverages technology and effectively uses information systems and tools to generate financial reports and provide managers with analytical support to drive decision-making.
• Informs and/or updates the executives, the peers and the subordinates on relevant financial information in a timely manner.
• Attends critique meetings to review information with management team.
• Advises the Director of Finance on existing and evolving operating/financial issues.
• Communicates financial concepts in a clear and persuasive manner that is easy to understand and drives desired behaviors.
• Provides direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately.
• Develops specific goals and plans to prioritize, organize, and accomplish your work.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Supports a strong accounting & operational control environment to safeguard assets, improve operations and profitability and manage business risks.

Requirements

• 4-year bachelor's degree in Finance and Accounting or related major.
• 1 year experience in the finance and accounting or related professional area.
• Ability to deal with a diverse range of people, including upper management.
• Ability to think clearly under pressure and understand the details while keeping focus on the organization's big picture objectives.
• Troubleshooting skills.
• Motivated self-starter.

Benefits

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Team player and provide lateral service.
• Follow Ocean Reef Club Associate Handbook and Quality Job Standards.
• Be able to endure outside weather conditions; heat, rain, cold, and at times high winds.
• Willing and able to work when needed, including weekends & holidays.