Assistant Director, Registrar Operations

$68,110 - $98,770/Yr

American Career College - Irvine, CA

Full-time - Mid Level

Irvine, CA

Educational Services

About the position

The Assistant Director of Registrar Operations at American Career College plays a crucial role in supporting the Registrar departments by assisting the Director of Registrar Operations. This position is responsible for streamlining and auditing academic processes, as well as documenting and implementing improved registrar processes through the use of information technology. The Assistant Director will work closely with administration and college associates to ensure that all registrar functions are performed efficiently and in compliance with regulatory requirements. In this role, the Assistant Director will assist the Director in assessing compliance and regulatory risks associated with registrar operations. This includes working with various campuses to resolve registrar issues, such as difficulties in tracking or obtaining data. The Assistant Director will also be responsible for identifying and reviewing attendance and grade discrepancies, collaborating with campus registrars and leadership to ensure accurate student records and transcripts. Additionally, the Assistant Director will support the Director and campus registrars with student file reviews and preparation for internal and regulatory audits. A thorough understanding of regulatory agency requirements and standards related to student record keeping is essential for success in this position. The Assistant Director will also work with the Deans of Nursing to ensure that all course, term, and programmatic required hours are met, effectively communicating any changes to relevant stakeholders.

Responsibilities

• Assist the Director of Registrar Operations with policy and regulatory requirements to assess compliance and regulatory risk.
• Work with campuses to resolve various registrar issues and concerns, such as difficulties in tracking or obtaining data.
• Identify and review attendance and grade discrepancies.
• Collaborate with campus registrars and campus leadership to resolve issues ensuring accurate student records and transcripts.
• Support the Deans of Nursing on template changes/revisions to ensure all course, term, and programmatic required hours are met.
• Prepare for internal and regulatory audits by reviewing student files and collaborating with campus registrars.
• Become knowledgeable about regulatory agency requirements and standards pertaining to student record keeping.

Requirements

• Bachelor's degree required.
• A minimum of three to five years of experience as a registrar in higher education or in a college Records office involving student records, registration, admissions, attendance, grades, and record keeping.