Assistant Event Coordinator

Full-time

Banner Elk, NC

Educational Services

About the position

The Event Coordinator will assist for the planning, coordination, and execution of conferences, workshops, and camps at Lees-McRae College. This individual will ensure the successful delivery of events, serve as the venue manager when needed, and cultivate strong relationships with clients while promoting a positive college atmosphere. This is a full-time, 12-month position requiring flexibility to work evenings and weekends for events.

Responsibilities

• Assess client needs before and during events, implementing effective solutions while prioritizing safety.
• Help maintain a comprehensive scheduling database, communicate updates effectively, and manage space requests from both internal and external clients.
• Serve as the primary point of contact for event organizers, addressing issues promptly and efficiently as needed.
• Assist in monitoring compliance and ensure adherence to college policies and procedures.
• Collaborate with campus facilities staff to ensure that event spaces are clean and welcoming.
• Assist in event preparation and setup, including the transport and installation of event equipment.
• Inspect facilities and equipment for deficiencies and ensure compliance with safety standards.
• Unlock and secure buildings designated for assigned events.
• Provide information about event activities to college offices and the community.
• Train and schedule event staff to support functions like ticket-taking, ushering, and traffic management.
• Coordinate events on the day of, including problem-solving, welcoming guests, organizing event setup, communicating with staff, and coordinating with vendors.
• Issue invoices, collect payments promptly, and create comprehensive financial reports.

Requirements

• Bachelor's degree in related field or equivalent in experience in event coordination, marketing, food service, or sales.
• Proficiency in the Microsoft Office Suite; experience with scheduling software is preferred.
• Strong customer service and interpersonal skills.
• Ability to efficiently manage multiple tasks under pressure.