Assistant, Executive - Coleman Campus

Houston Community College - Houston, TX

Full-time - Entry Level

Houston, TX

10,001+ employees

Educational Services

About the position

The Executive Assistant position at Houston Community College (HCC) involves providing principal support in an office environment, ensuring smooth operations in the absence of the supervisor. The role requires handling confidential information, managing travel and expense records, and coordinating various administrative tasks to support the supervisor effectively.

Responsibilities

• Establish priorities for supervisor's assignments.
• Ensure that office runs smoothly in absence of supervisor.
• Handle highly confidential information, both written and verbal.
• Keep travel and expense records for supervisor.
• Type correspondence and other documents from notes, copies, and rough drafts.
• Answer and screen telephone calls, handling multiple lines and relay messages.
• Compose and follow up on supervisor's correspondence and other paperwork.
• Handle multiple budgets; place purchase orders and track them through to delivery.
• Operate office equipment, track equipment problems and repairs of equipment, and follow through to ensure that proper action is taken.
• Schedule and confirm appointments for supervisor.
• Compile data on enrollment.
• Coordinate arrangements for meetings, conferences, and travel.
• Prepare payroll.
• Perform other duties, tasks and assignments as required.

Requirements

• Associate's degree required or 4 years directly related work experience may be considered in lieu of required degree.
• 5 years experience progressive secretarial experience required.
• Valid Texas Driver License.
• Proficiency in MS Office Programs and Information Management Systems.

Nice-to-haves

• Strong organizational and communication skills.
• Ability to serve customers and deliver high-quality work.
• Effective communication and creative problem-solving skills.
• Ability to prioritize effectively and use technology effectively.

Benefits

• High-quality, affordable education for academic advancement and career development.
• Supportive work environment with opportunities for professional growth.