Assistant Executive Director- New Development

$100,000 - $110,000/Yr

Oakmont Senior Living - Santa Clara, CA

Full-time - Mid Level

Santa Clara, CA

Nursing and Residential Care Facilities

About the position

The Assistant Executive Director at Retirement Living at Tasman, part of Oakmont Management Group, plays a pivotal role in supporting the Executive Director (ED) in managing the daily operations of this luxurious senior living community in Santa Clara. This community is designed to cater to the needs of the growing senior population, featuring 200 apartment homes with stunning views and a commitment to promoting independence among residents. The Assistant Executive Director will be integral in fostering a culture of authenticity, teamwork, compassion, commitment, and resilience, ensuring that residents receive high-quality care and services. In this role, the Assistant Executive Director will be responsible for a variety of administrative duties, including recruiting and onboarding new team members, conducting background checks, managing payroll, and maintaining personnel files. The position also involves coordinating risk management activities and overseeing all accounting functions to ensure financial integrity. A critical aspect of the role is to maintain a safe and secure environment for staff, residents, and guests, adhering to established safety standards. The Assistant Executive Director will encourage teamwork and collaboration among departments to enhance the overall community experience. This position is not only about managing current operations but also about preparing for future leadership roles. The Assistant Executive Director will have the opportunity to learn from the Executive Director and other leaders, with the goal of developing into an Executive Director role in the future. Flexibility in work schedule is essential, as the role may require working evenings, weekends, and holidays to ensure adequate coverage. The ideal candidate will have a background in business administration or management, along with supervisory experience, particularly in the healthcare industry.

Responsibilities

• Perform administrative duties for the Community, including recruiting, background checks, payroll, maintenance of personnel files, employee orientation, and benefits.
• Coordinate all risk management activities.
• Perform, administer, and oversee all accounting functions.
• Maintain a safe and secure environment for all staff, residents, and guests, following established safety standards.
• Encourage teamwork through cooperative interactions with co-workers and other departments.

Requirements

• College course or other education in business administration and/or management preferred.
• One (1) year of experience supervising and managing employees preferred.
• Two (2) years of experience in accounting, human resources, and payroll preferred, preferably in the healthcare industry.
• Ability to effectively train staff.
• Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department.
• Proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.).
• Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests.

Nice-to-haves

• Experience in the healthcare industry is preferred.
• Experience with employee assistance programs.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid sick time
• Vacation
• Personal Day
• Holidays
• Complimentary Meals
• Bonus Opportunities
• Company Paid Life Insurance
• Team Member Discount Program (LifeMart)
• Recognition Programs
• Student Loan Refinancing
• Tuition Reimbursement
• Pet Insurance
• Emergency Financial Assistance