Assistant Facilities Project Manager

Eastern Bank - Lynn, MA

Full-time - Entry Level

Lynn, MA

Credit Intermediation and Related Activities

About the position

The Assistant Project Manager will coordinate and support MAC and maintenance projects specific to the expansion, relocation, renovation and repair of Eastern Banks Operations Facility. Will assist the AVP Project Manager with projects for corporate and retail locations.

Responsibilities

• Will plan projects, schedules, procedures, and vendor requirements.
• Maintain project reports including Microsoft Project Schedule, Excel budgets, CAFM database, issues logs, meeting minutes or other reports as required.
• Confer with project partners including: Technology, Security, Facilities, Business units, Architects, Engineers and Contractors to outline work plan and to assign duties, responsibilities and project scope.
• Schedule move coordination meetings with internal customers and ensure client requirements are implemented as documented in the project plan.
• Assist the AVP Project Manager, as well as work independently, while performing in a professional manner appearance and attitude.
• Attend construction, move and progress meetings during regular business hours or as required.
• Maintain and update project plans and records.
• Administer work orders, purchase orders and service requests as required to complete projects.
• Perform post move occupancy inspections, develop punch lists, and monitor these lists through completion.
• Implement the project close out process and overall project performance review culminating in a final 'lessons learned' document and close out meeting.
• Maintain and report on Eastern Bank's corporate responsibility programs, including event coordination and metrics collection.
• Support internal communication to reinforce the company's social responsibility policies and practices.
• Provide administrative support to General Services/Purchasing as needed.

Requirements

• Bachelors Degree preferred, High School Education combined with certifications from IFMA, and/or related work experience is acceptable.
• Skilled knowledge of the principles of Project Management and related technology and processes.
• Advanced knowledge of the principles of planning and organization.
• Advanced knowledge in using a personal computer, data management, spreadsheet and word processing software in performing duties.
• Advanced ability to organize and juggle multiple priorities.
• Ability to communicate effectively with customers, contractors, tenants, co-workers, and vendors, both orally and in writing.
• Ability to plan, organize establish and execute priorities in order to maintain schedules and meet deadlines.
• Ability to read floorplans and ability to use tape measure to field measure furniture and locations.
• Effective facilitation and personal interaction skills appropriate to achieving objectives.
• Ability to assemble, organize and present statistical, financial or factual information derived from a variety of sources.
• Advanced ability to analyze problems and adopt an effective course of action.
• Ability to implement existing and develop new and/or revised methods, procedures and performance standards.
• Ability to exercise judgement and discretion in implementing and interpreting departmental policies and procedures.