Alberici Constructors - Hillsdale, MO
posted 4 months ago
About the position
As an Assistant Facility Manager at Alberici Constructors, Inc., you will play a crucial role in supporting facility management, property management, and office support operations. This position is essential for ensuring that our facilities operate safely, effectively, and efficiently. You will manage building operations and building automation, overseeing necessary repairs and keeping the Facilities Manager informed of any major issues. Your responsibilities will include managing security services, outdoor maintenance, and groundskeeping, as well as assisting in negotiating and administering service contracts. You will ensure that all work performed on facilities adheres to Alberici's safety standards and practices, coordinating purchases of new equipment and managing information requests from both internal and external customers. In addition to facility management, you will also be involved in office operations, which include ordering and maintaining office furniture, processing invoices, and assisting the Facilities Manager in managing purchases and leases of office supplies and services. Your role will require effective leadership and adherence to established policies and procedures, as you will carry out supervisory responsibilities in accordance with the organization's guidelines. You will model and reinforce safety as a top priority, ensuring that all safety protocols are followed. Regular attendance and reliable presence in the office are essential, as you will be expected to travel to various company and subsidiary offices, as well as offsite client, subcontractor, and supplier meetings across North America. This position requires a proactive approach to problem-solving and the ability to communicate effectively with various stakeholders.
Responsibilities
- Manage building operations and building automation to ensure safe, effective, and efficient operations.
- Oversee necessary repairs and keep the Facilities Manager informed of major repairs and operational status.
- Manage security services, outdoor maintenance, and groundskeeping in coordination with the Facility Manager.
- Assist in negotiating and administering service contracts for facility management.
- Ensure all work performed on facilities adheres to Alberici safety standards and practices.
- Coordinate purchases of new equipment with the Facility Manager.
- Handle information requests from internal and external customers in collaboration with the Facility Manager.
- Ensure all inspections, including safety inspections, are completed and maintained for all facilities.
- Act as a liaison with city, county, state, and federal authorities conducting inspections related to code and safety issues.
- Provide primary after-hour emergency response for critical systems.
- Order and maintain office furniture and ensure company building and furnishing standards are upheld.
- Process invoices and assist the Facility Manager in managing purchases and leases of office supplies and services.
- Achieve desired results through effective leadership and appropriate influence while adhering to established policies and procedures.
- Model and reinforce safety as a top priority of the organization.
- Meet schedules and deadlines, adhere to policies and procedures, and maintain a good attendance record.
- Exercise good interpersonal skills by assisting others to accomplish work, even outside regular duties.
Requirements
- Minimum five years of related experience and/or training, or equivalent combination of education and experience.
- Good communication skills, both written and verbal.
- Ability to read, analyze, and interpret documents such as operating and maintenance instructions and procedure manuals.
- Experience in writing routine reports and correspondence.
- Ability to effectively present information to groups of clients, employees, or top management.
- Strong problem-solving skills, including the ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Proficiency in applying concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Strong organizational and time management skills.
Nice-to-haves
- Experience in facility management or property management roles.
- Familiarity with building automation systems and security services.
- Knowledge of safety regulations and compliance standards in facility management.
Benefits
- Profit-sharing plan
- Cash bonus programs
- Annual cost-of-living adjustments
- Generous salary increases
- Per diems for qualified out-of-town assignments
- Health, dental, and vision insurance eligibility on day one
- Paid parental leave
- Continuing education reimbursement
- Personalized career development and training programs
- Minimum of 29 days of PTO (including holidays) for entry-level roles
- Fitness center access for St. Louis office-based team members
- Gym membership reimbursement for project-based team members
- Corporate office cafeteria access
- Employee Resource Group (ERG) opportunities
- Philanthropy opportunities
