Assistant Facility Manager

$87,360 - $87,984/Yr

Cushman & Wakefield - New York, NY

Full-time - Mid Level

New York, NY

Real Estate

About the position

The Assistant Facility Manager supports the facilities organization at a specific location, ensuring the day-to-day operations of the facility are well-managed and maintained. This role emphasizes a positive response to tenant concerns, environmental health and safety, and quality programs, aligning with the client's goals and objectives.

Responsibilities

• Ensure the day-to-day operations of the facility(s) or campus are implemented and carried out in accordance with policies and client directives.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Respond promptly to requests for building maintenance, repairs, and cleaning needs from building occupants.
• Compile necessary information to ensure all site-specific documentation and reports are completed accurately and on time.
• Prepare budgets, financial reports, contracts, expenditures, and purchase orders related to the facility(s) as directed.
• Assist in providing information and reports necessary for the development of capital budgets for the facility.
• Collect, analyze, and prepare reports of statistical data to assess facility management objectives.
• Monitor and ensure compliance with insurance requirements by tenants and vendors.
• Proactively inspect the facility and report any findings or issues to the Facility Manager.

Requirements

• Associate's degree in facilities management, building, business or other related field required.
• A minimum of 3-5 years relevant experience in commercial or industrial real estate with facility management experience required.
• Experience in maintenance, construction, engineering, and all facets of property operation and building management preferred.
• CMMS/Work Order Management experience is preferred.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring.
• Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong discipline of financial management including financial tracking, budgeting, and forecasting.

Nice-to-haves

• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended.
• Other Engineering, Business or technical training or certifications a plus.
• Knowledge of Financial Systems (Yardi a plus).

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance
• Disability insurance
• Paid time off
• Unpaid time away from work