Assistant Facility Manager

Cushman & Wakefield - New York, NY

Full-time

New York, NY

Real Estate

About the position

The Assistant Facility Manager supports the facilities organization at a specific location, ensuring the day-to-day operations of the facility are managed effectively. This role emphasizes tenant satisfaction, environmental health and safety, and adherence to quality programs, all while aligning with the client's goals and objectives.

Responsibilities

• Ensure the day-to-day operations of the facility(s) or campus are implemented and carried out in accordance with policies and client directives.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Respond promptly to requests for building maintenance, repairs, and cleaning needs from building occupants.
• Compile necessary information to ensure all site-specific documentation and reports are completed accurately and on time.
• Prepare budgets, financial reports, contracts, expenditures, and purchase orders related to the facility(s).
• Assist in providing information and reports for the development of capital budgets for the facility.
• Collect, analyze, and prepare reports of statistical data to assess facility management objectives.
• Monitor and ensure compliance with insurance requirements by tenants and vendors.
• Proactively inspect the facility and report findings to the Facility Manager.

Requirements

• Associate's degree in facilities management, building, business or related field required.
• A minimum of 3-5 years relevant experience in commercial or industrial real estate with facility management experience required.
• Experience in maintenance, construction, engineering, and property operation preferred.
• CMMS/Work Order Management experience is preferred.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring.
• Excellent computer and systems knowledge, particularly in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong discipline in financial management including financial tracking, budgeting, and forecasting.

Nice-to-haves

• Bachelor's degree preferred.
• Certified Facility Manager (CFM) or other industry certifications recommended.
• Knowledge of Financial Systems (Yardi a plus).