Assistant Field Office Manager (Dallas, Texas) - Austin Bridge & Road

About the position

Austin Bridge & Road is seeking an Assistant Field Office Manager to oversee administrative functions for our DFW Airport project.

Responsibilities

• Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department.
• Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments.
• Incorporate change order revisions into the schedule of values.
• Assist in preparing the monthly job status report.
• Ensure all project cost items are coded correctly and processed in a timely manner.
• Monitor performance reports for accuracy and assist the project manager in making necessary revisions.
• Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments.
• Assist the project manager with tasks related to project closeout.
• Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes.
• Maintain the project filing system.
• Perform general office and clerical duties.
• Complete other tasks as assigned.

Requirements

• 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry.
• Experience in project scheduling, change order management, and subcontractor coordination.
• Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance.
• Experience maintaining project filing systems and preparing reports for management.
• Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines.

Benefits

• Medical insurance
• Dental insurance
• Life insurance
• Disability insurance
• Matching 401K plan