Assistant General Manager

$65,000 - $70,000/Yr

Associa - Beverly Hills, CA

Full-time - Entry Level

Beverly Hills, CA

10,001+ employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Assistant General Manager at Associa will support the on-site management office by performing a variety of administrative and staff support services related to property management and general business operations of the association. This role is essential in ensuring smooth operations and effective communication within the community.

Responsibilities

• Assist the on-site management office with administrative and staff support services.
• Perform office work related to property management and general business operations.
• Update new homeowner and board member information into the directory and computer C3 program.
• Process and distribute incoming and outgoing mail for the management office and Association.
• Prepare and organize correspondence relating to association business.
• Perform general accounting duties, including accounts payable and receivable, coding invoices, and billing.
• Assist the General Manager in preparing agendas and updating management reports.
• Compile documents and copies for Board meeting packages.
• Prepare annual disclosure packages, meeting notifications, election ballots, and financial statement packages for homeowners.
• Conduct property inspections for services needed and schedule repairs when required.
• Assist in preparation of Architectural Review Committee applications and meeting minutes.
• Help homeowners register on Proptia and TownSq, and manage visitor/vendor names.

Requirements

• Knowledge of Microsoft Office products (Word, Excel, Outlook) at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal).
• Professional customer service skills.
• Self-motivated, proactive, detail-oriented, and a team player.
• Time management and time-critical prioritization skills.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Vision insurance