Assistant Gift Records Manager / Administrative and Office Specialist III (00110)

$40,000 - $40,000/Yr

Longwood University - Farmville, VA

Full-time - Entry Level

Farmville, VA

Educational Services

About the position

The Assistant Gift Records Manager / Administrative & Office Specialist III at Longwood University plays a crucial role in the Office of Institutional Advancement, focusing on the processing and reconciliation of gifts and pledges. This position involves managing financial records, ensuring accuracy in data entry, and providing customer service related to gift transactions. The successful candidate will work closely with development staff and assist in maintaining accurate biographical information for various constituents.

Responsibilities

• Process incoming funds to Longwood University using Raiser's Edge fundraising software
• Analyze constituents' accounts, records, and solicitation motivations to prepare pledges, gifts, payments, and deposits for entry
• Resolve discrepancies through examination of reports and other records
• Complete daily reconciliation of gifts
• Maintain files and documentation pertaining to gifts
• Serve as a backup to the Gift Records Manager
• Work closely with Development staff regarding gifts and biographical information
• Create and assist with maintaining accurate and up-to-date biographical information on students, parents, alumni, staff, local businesses, and other prospects
• Import information on constituents
• Review all updates received by mail, phone, social media, and online community to ensure accurate information is in Raiser's Edge
• Run validity reports to ensure accuracy in Raiser's Edge
• Assist with general administrative work as needed or requested
• Perform other duties as assigned

Requirements

• High school diploma or equivalent
• Knowledge of accounting principles
• Experience maintaining financial records
• Microsoft Office work experience
• Exceptional customer service skills
• Strong, effective interpersonal skills with the ability to work as part of a team
• Ability to perform work duties with accuracy and work independently
• Superb listening skills

Nice-to-haves

• Working experience with fundraising software is preferred
• Experience in a higher education environment is preferred

Benefits

• State health and dental benefits & flexible spending accounts
• Paid leave (which may include sick leave, personal leave, annual leave, etc.), and 13 holidays
• Retirement savings plans (some with limited employer match available)
• Life & Long-Term care insurance
• Employee Assistance Program
• Employee discounts for various services, including Verizon
• Educational benefits for most employees
• Fitness Center membership less expensive than most