ASSISTANT MANAGER PAYROLL

$62,400 - $79,000/Yr

Albert Einstein College Of Medicine - Tarrytown, NY

Full-time - Mid Level

Tarrytown, NY

Professional, Scientific, and Technical Services

About the position

As a Payroll Assistant Manager at Montefiore Medical Center, you will play a crucial role in ensuring accurate and timely payroll processing for all employees within our large healthcare organization. This position reports to Payroll Senior Management and involves assisting in overseeing the payroll department, managing payroll operations, and ensuring compliance with relevant laws and regulations. You will work closely with Human Resources, Finance, and other departments to maintain payroll records, resolve payroll-related issues, and assist in implementing process improvements. Your responsibilities will include supervising the Payroll Processing for all Montefiore's operating divisions, which encompass over 25,000 employees and are governed by various labor contracts, resulting in a gross payroll exceeding $2 billion annually. You will also supervise a team of three payroll clerks to ensure accurate closing of all payroll adjustments for multiple payroll companies, as well as the processing of salary verification forms and unemployment forms. In this role, you will be responsible for verifying timekeeping records, reconciling discrepancies, coordinating with HR for accurate employee data maintenance, managing payroll-related inquiries, and staying updated on federal, state, and local payroll regulations. You will assist in preparing payroll reports, tax filings, and other payroll-related documents, while also supporting internal and external audits related to payroll processes and records. Your expertise will be essential in overseeing high volume payroll entries using UKG timecards, processing manual checks, and running payroll simulations to validate payroll hours and information entered.

Responsibilities

• Assist in overseeing the payroll department and daily payroll operations.
• Ensure accurate and timely processing of payroll.
• Verify timekeeping records and reconcile discrepancies, as necessary.
• Coordinate with HR to ensure accurate employee data maintenance, including new hires, terminations, and changes in employment status.
• Assist in managing payroll-related inquiries and resolve employee issues in a timely and professional manner.
• Stay updated on federal, state, and local payroll regulations.
• Assist in preparing payroll reports, tax filings, and other payroll-related documents as needed.
• Assist with training, motivating and evaluating payroll staff.
• Support internal and external audits related to payroll processes and records.
• Oversee high volume payroll entries using UKG timecards, payroll adjustments and special payments.
• Verify information submitted through Workflow for Session and Bonus Pay.
• Reconcile multiple entity payrolls for union, non-union and exempt employees.
• Calculate and process manual checks.
• Calculate overpayments.
• Run payroll simulations prior to payroll transmittal to validate payroll hours and information entered.
• Review payroll tax documents for Finance.
• Oversee batching and distribution of payroll checks and vouchers as needed.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous experience in payroll processing within a healthcare organization or similar industry preferred.
• Knowledge of payroll laws, regulations, and best practices, including FLSA, IRS regulations, and state/local tax laws.
• Proficiency in payroll software and systems, such as SAP, UKG, Workday or similar platforms.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent communication and interpersonal skills with the ability to interact effectively with employees at all levels.
• Ability to prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.
• Discretion and confidentiality in handling sensitive employee information.
• Team-oriented attitude with the ability to work collaboratively and independently.
• Certification in Payroll (CPP) or related credentials a plus.
• Ability to multitask.
• Self-starter.
• Advanced Excel skills.
• 4 year degree, consideration will be given for experience in lieu of degree.

Nice-to-haves

• Certification in Payroll (CPP) or related credentials a plus.