Assistant Manager, Payroll

$83,587 - $125,382/Yr

Trimet - Portland, OR

Full-time - Mid Level

Portland, OR

Professional, Scientific, and Technical Services

About the position

The Assistant Manager, Payroll position within TriMet's Financial Services department is focused on leading our payroll team, managing in-house payroll processing, addressing workflow hurdles, implementing payroll rules and requirements as well as union contract language as it impacts payroll. This position will supervise 7 full-time union employees and work closely with the Payroll Manager. This position is an integral management member that has visibility across the District. The Assistant Manager, Payroll works to develop and supervise payroll activities, operations, processes and procedures for all aspects of payroll processing in the Oracle financial system as well as Kronos, PTAM's and the Extraboard timekeeping systems. This is done while ensuring compliance with payroll procedures and internal controls. The Assistant Manager supervises three Payroll Clerks and the Operations Timekeeper. They prepare federal, state and local quarterly payroll tax filings, workers compensation reporting, Paid Leave Oregon, and other local and state reporting requirements for the District. The Assistant Manager, Payroll works to collaborate with Human Resources and Labor Relations in connection with non-union and union matters as they relate to payroll. This position requires a minimum of three (3) days in-person per week. The role emphasizes a commitment to safety through consistent and professional behaviors in performance of job requirements that demonstrate safety is a fundamental value that guides all aspects of our work. The Assistant Manager will also serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers' experiences and of TriMet's product and service offerings. This position is essential for ensuring the accuracy and timeliness of payroll processing and for implementing best practices in payroll management.

Responsibilities

• Supervise payroll staff responsible for processing, updating and recording payroll transactions.
• Monitor staff performance and provide feedback.
• Provide first line supervision to Payroll staff in relation to day-to-day processing, training, developing procedures and resolving policy issues and payroll questions.
• Ensure accuracy of payroll-related information interfacing into the payroll system from Human Resources, Benefits/Pensions and/or timekeeping systems.
• Verify the accuracy and timeliness of all tax liability payments to Federal, State and local agencies, payments to retirement systems, and all other payroll deduction payments.
• Assist with system upgrades impacting Payroll processes and collaborate with IT and the Oracle Application Development team on payroll system upgrades.
• Research new tax regulations and implement necessary changes to the payroll systems and processes.
• Oversee payroll processes in accordance with generally accepted accounting principles, government standards, FTA regulations and District policy.
• Participate, administer and/or resolve union grievances.
• Establish financial controls and payroll procedures necessary to ensure safe, accurate and timely processing of District payrolls.
• Respond to requests for payroll data in connection with the annual external financial audit and other audit requests for payroll data.

Requirements

• A Bachelor's Degree in Business Administration or a related field is preferred.
• A minimum of four (4) years of progressively responsible payroll experience are required.
• One (1) year of supervisory payroll experience, including full-cycle payroll reporting through year-end, is required.
• Two (2) years of transit or governmental payroll experience are preferred.

Nice-to-haves

• Experience with Oracle financial system and Kronos timekeeping systems.
• Strong leadership and team-oriented skills.
• Passion for process improvement.

Benefits

• 401(a)
• Health savings account
• AD&D insurance
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Employee assistance program
• Vision insurance