Assistant Office Manager (Ten-Month)

$34,011 - $39,007/Yr

Framingham Public Schools - Framingham, MA

Full-time - Entry Level

Framingham, MA

Educational Services

About the position

The Assistant Office Manager at Framingham Public Schools plays a crucial role in supporting the administrative functions of the school, ensuring efficient operations, and fostering a safe and inclusive learning environment. This position is responsible for a variety of clerical and secretarial tasks that contribute to the overall mission of the school district, which emphasizes high expectations for student achievement and equitable access to education.

Responsibilities

• Assist in day-to-day operations, planning, and organization.
• Maintain efficient systems and processes.
• Respond to all parent information requests and support family and community engagement programs.
• Greet, direct, and assist families and visitors.
• Use electronic badge system to check visitors in and out.
• Answer and appropriately direct telephone calls from outside vendors, community, parents, organizations, district and city personnel, and staff.
• Run reports as needed or requested by the building principal or the vice principal.
• Facilitate the distribution of handouts and fliers (paper and/or electronic) as requested.
• Liaison with transportation and residency updates in the student information system.
• Assist with daily dismissal procedures.
• Collect and process daily student lunch count.
• Sort and distribute US and inter-District mail.
• Perform any other reasonable duties as assigned by either the building principal or the vice principal.
• Collect all absent messages from voicemail, e-mail, and written notices.
• Log daily absences, tardiness, and dismissals with reasons for absence in the student information system.
• Reconcile student attendance.
• Schedule team meetings.
• Oversee the new student registration process.
• Assist students with general inquiries.
• Prepare and maintain student transition from school to school.

Requirements

• High school diploma or GED required.
• At least one year of related experience and/or training or equivalent combination of education and experience.
• Bilingual in Spanish preferred.
• Proficiency in Google Suite and Microsoft Office.
• Basic math skills.
• Ability to maintain confidentiality and engage in positive communication with others.
• Ability to accurately enter and retrieve computerized data.
• Ability to multitask, prioritize, and work effectively with staff, students, and the public.

Nice-to-haves

• Associate's degree (A.A.) or equivalent preferred.
• Prior successful experience working in a school office setting preferred.

Benefits

• Competitive salary range of $34,010.70 - $39,006.70 per year.
• Supportive work environment focused on diversity and inclusion.
• Professional development opportunities.