Assistant Payroll Director

State of Massachusetts - Framingham, MA

Full-time - Mid Level

Framingham, MA

Executive, Legislative, and Other General Government Support

About the position

The Assistant Director manages and oversees the daily activities and staff of the Payroll Unit, which consists of seven payroll professionals responsible for processing time and attendance data and compensation for approximately 2,500 employees in the Department. This role involves ensuring accurate payroll processing, managing staff, and coordinating with various departments to maintain payroll integrity and compliance.

Responsibilities

• Manage all daily functions of the Department's Payroll Unit and supervise the staff of payroll professionals.
• Calculate all regular pay, compensation from other appropriations, and pay associated with retroactive payments due to personnel transactions.
• Oversee data entry of time and attendance exceptions for sworn and civilian employees, and monitor agency payroll.
• Implement internal operating procedures and train staff on enterprise and internal data systems for payroll transactions and reporting.
• Produce monthly Attendance Exception reports and prepare bi-weekly payroll for employees assigned to work for Mass Port and MassDOT.
• Work with the Payroll Director to prepare payroll hold documents and monitor accounts payable payrolls against available funds.
• Maintain employee leave balances and issue Use or Lose letters to employees at risk of losing vacation time.
• Coordinate with the Receivables Manager to monitor State Police Private Paid Detail program payments to employees.
• Work with Human Resources to ensure timely processing of HR/CMS transactions.
• Compile financial information related to payroll operations and project costs of various payroll components.
• Prepare accounting forms for processing through the MMARS Labor Cost Management system.

Requirements

• Five (5) years of full-time or equivalent part-time professional experience in financial management work, including budgeting, accounting, auditing, or management analysis.
• A certificate in a relevant field may substitute for one (1) year of required experience.
• A Bachelor's degree in a related field may substitute for two (2) years of required experience.
• A Graduate degree in a related field may substitute for three (3) years of required experience.
• A Doctorate degree in a related field may substitute for four (4) years of required experience.

Benefits

• Comprehensive employee benefits package
• Support for employees and their loved ones
• Equal Opportunity Employer policies