Assistant Payroll Director

$38,067 - $125,924/Yr

Department Of State Police - Framingham, MA

Full-time - Mid Level

Framingham, MA

Justice, Public Order, and Safety Activities

About the position

The Assistant Payroll Director is responsible for managing and overseeing the daily operations of the Payroll Unit within the Department of State Police. This role involves supervising a team of payroll professionals, ensuring accurate processing of payroll for over 2,500 employees, and maintaining compliance with various financial regulations and internal procedures. The position requires a strong background in financial management, budgeting, and supervisory experience, as well as the ability to coordinate with multiple departments to ensure timely and accurate payroll processing.

Responsibilities

• Manage all daily functions of the Department's Payroll Unit and supervise the staff of payroll professionals.
• Calculate all regular pay, compensation from other appropriations, and pay associated with retroactive payments due to personnel transactions.
• Oversee data entry of time and attendance exceptions for sworn and civilian employees, and monitor agency payroll.
• Implement internal operating procedures and train staff on enterprise and internal data systems for payroll transactions.
• Produce monthly Attendance Exception reports and prepare bi-weekly payroll for employees assigned to work for Mass Port and MassDOT.
• Work with the Payroll Director to prepare payroll hold documents and monitor accounts payable payments.
• Maintain employee leave balances and issue Use or Lose letters to employees at risk of losing vacation time.
• Coordinate with the Receivables Manager to monitor payments related to the State Police Private Paid Detail program.
• Ensure timely and accurate processing of HR/CMS transactions in collaboration with Human Resources.
• Compile financial information related to payroll operations and project costs associated with payroll and overtime.
• Prepare accounting forms for processing through the MMARS Labor Cost Management system.

Requirements

• Doctoral degree in a related field or equivalent experience.
• Five years of professional experience in financial management, including budgeting, accounting, or auditing.
• Supervisory experience managing a team of professionals.
• Experience with payroll processing and financial reporting.

Nice-to-haves

• Experience with collective bargaining agreements and their impact on payroll.
• Familiarity with the Commonwealth Information Warehouse and payroll systems.

Benefits

• Comprehensive employee benefits package including health insurance, retirement plans, and paid time off.
• Potential for a hybrid work schedule.