Assistant Payroll Manager - (25-FAB-300015-130)

Full-time

Washington, DC

Administration of Environmental Quality Programs

About the position

The Assistant Payroll, Manager provides assistance to the Payroll Manager on all payroll matters, supervises payroll staff, and serves as the subject matter expert in payroll processes, systems, and efficiencies for implementation of payroll system requirements and revisions to accomplish the organization's multi-state payroll processing objectives with a high degree of confidentiality.

Responsibilities

• Serves as the subject matter expert in payroll, processes, systems, efficiencies, to liaison between payroll and IT department to ensure an understanding and implementation of payroll system requirements and continuous improvement of implemented solutions.
• Works closely with payroll staff in identifying need for system revisions, formulating system requests and recommendations, and analyzing post-implementation results of system changes.
• Responsible for the preparation and processing of biweekly payroll for approximately 1,200 hourly union, nonunion and salaried employees.
• Reviews and assists with the correction of errors to resolve issues with biweekly payroll runs.
• Monitors submissions of all approved timesheets, ensures valid data transfers to/from payroll service.
• Conducts periodic internal audits of various payroll areas, documents issues found and provides recommendations for improvement.
• Supervises payroll specialists and provides guidance and support to the team to ensure payroll tasks are executed in accordance with defined payroll processes.
• Coordinates efforts between payroll, human resources, budget, and other departments to ensure the proper flow and maintenance of employee data.
• Resolves payroll discrepancies and irregularities; assists in the reconciliation of year-end payroll in preparation to finalize W-2's, amendments, and tax resolution issues.
• Maintains employee leave balances, benefit payroll deductions, and garnishments.
• Serves as the administrator of the electronic timekeeping system.
• Works with Accounting to support month-end close processes, plans, and audits system upgrades, implementations, and reconciliation of all payroll-related liability accounts.
• Establishes/Maintains employee records; ensures employee changes are entered timely and correctly.
• Researches laws and regulations regarding taxes and payroll withholding procedures.
• Generates bi-weekly and monthly reports on overtime, on-call, and all hours worked for Safety Department and General Manager's office.
• Keeps abreast with company policies and tax legislations that impact on remuneration.
• Performs other functions and/or special projects as directed by the Manager, Payroll.

Requirements

• Five (5) years of hands-on experience with full cycle payroll processing.
• Bachelor's degree in Business Administration, Accounting, Finance, or Math and five (5) years of hands on experience with full cycle payroll processing; or HS Diploma or equivalent with nine (9) years of hands on experience with full cycle payroll processing.
• Knowledge of federal, state, and local wage, hour, tax regulations and laws, including payroll, taxes, withholding, deductions, and garnishments.
• Understanding of payroll processing, procedures, and payroll tax reports.
• Oral and written communication skills.
• Technical knowledge and understanding of payroll system requirements, revisions, and implementation.
• Demonstrated experience working with automated payroll accounting systems.
• Skilled in MS Word, Excel, Access, and Microsoft Outlook.
• Proficient utilization of an industry Payroll & Time and Labor Systems such as Ceridian Latitude, Dayforce Workforce Management v.58 or higher, Oracle Fusion Payroll and Time & Labor or ADP Workforce.
• Independent judgment and initiative working with established policy and procedures.
• Analysis, problem definitions, providing solutions.
• Confidentiality and exercise extreme cautions.
• Organizational skills to plan and accomplish work and meet deadlines.

Nice-to-haves

• Knowledge and experience with unions and government regulations preferred.
• Certification with American Payroll Association preferred.