Assistant Payroll Manager

$65,000 - $72,093/Yr

The Salvation Army - Seattle, WA

Full-time - Mid Level

Seattle, WA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Payroll Assistant Manager at The Salvation Army plays a crucial role in supporting the Payroll Director and ensuring the smooth operation of payroll processes for the Northwest Division. This position is vital for processing payroll for approximately 1,200 regular employees on a bi-weekly basis, with additional responsibilities during peak seasons such as summer camps and the Christmas season, where the number of employees can increase significantly. The role requires a deep understanding of payroll, payroll tax, and labor laws specific to Alaska, Idaho, Montana, and Washington State, ensuring compliance and accuracy in all payroll-related activities. In this position, the Payroll Assistant Manager will manage garnishments, tax levies, and child support orders, responding to employee inquiries regarding payroll matters. The role also involves completing Verifications of Employment and regularly auditing the employee database to maintain accuracy and completeness. The Payroll Assistant Manager will process employee changes and terminations in the UltiPro system, ensuring that all actions are approved through the internal system. Collaboration with other departments is essential to ensure that payroll-related policies and procedures are understood and adhered to. Additionally, the Payroll Assistant Manager will be responsible for running standard and custom payroll reports in UltiPro, auditing timecards, and training internal customers on the use of the UltiPro and UltiPro Time & Attendance systems. The position requires a detail-oriented individual with excellent communication skills and the ability to draw correlations between multiple data sources to identify patterns. The role will initially require working in the office five days a week for training purposes, with the possibility of reduced office work after demonstrating sufficient knowledge.

Responsibilities

• Process payroll for approximately 1,200 regular employees on a bi-weekly basis using UltiPro/UKG Pro.
• Handle payroll for an additional 300 seasonal employees during summer camp season and 500-700 seasonal employees during the Christmas season.
• Manage garnishment, tax levy, and child support orders.
• Respond to employee payroll inquiries and complete Verifications of Employment.
• Regularly audit the employee database for completeness and accuracy.
• Process employee changes and terminations in UltiPro after receiving appropriate approvals.
• Collaborate with other departments to ensure understanding and adherence to payroll-related policies and procedures.
• Run standard and custom payroll reports in UltiPro and distribute as necessary.
• Audit timecards in UltiPro Time & Attendance.
• Train internal customers on the use of UltiPro and UltiPro Time & Attendance systems.

Requirements

• High School Diploma or GED required.
• Minimum 5 years of payroll experience, including experience with HRIS systems.
• Minimum 5 years of customer service experience.
• Excellent written and oral communication skills.
• Intermediate skills in Microsoft Excel and Outlook.
• Excellent memory and attention to detail.
• Ability to type a minimum of 60 wpm and 10 key at a minimum of 7,000 kph.
• General knowledge of business protocols and confidentiality.

Nice-to-haves

• Experience with UltiPro/UKG Pro software is helpful.
• Working knowledge of integrated database applications.