Assistant, People Operations

$50,000 - $60,000/Yr

Oakleaf Partnership Limited - New York, NY

Full-time

New York, NY

About the position

The People Operations Coordinator will play a vital role in supporting the HR functions of a leading global law firm in New York City. This position involves managing employee records, payroll processes, and onboarding, contributing to the overall employee experience and operational efficiency of the firm.

Responsibilities

• Serve as the primary point of contact for People Operations-related inquiries, escalating issues when necessary.
• Maintain accurate employee records, updating changes such as new hires, terminations, and benefits in ADP Workforce Now.
• Collaborate with Payroll to ensure the timely and accurate processing of employee data for bi-weekly payroll.
• Administer and support employee background checks and employment verifications.
• Coordinate new hire orientation and manage the collection of onboarding forms and documentation.
• Assist with employee departure procedures, providing guidance and necessary documentation.
• Support the annual compensation, performance review, and bar admission processes.
• Draft and distribute internal communications such as memos, notices, and letters.
• Process departmental expenses, including invoices, check requests, and reimbursements.

Requirements

• Associate's degree or higher in a related field, or 1-2 years of relevant experience in People Operations or HR administration.
• Experience within a professional services organization is preferred.
• Strong interpersonal and communication skills with a focus on client service.
• High attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office applications; experience with ADP Workforce Now is a plus.
• Ability to handle confidential information with discretion and good judgment.
• Flexible and adaptable to changing priorities and able to work extended hours as needed.