Assistant Project Coordinator

$60,000 - $110,000/Yr

ASW Hobart Construction & Development - Philadelphia, PA

Full-time - Entry Level

Remote - Philadelphia, PA

About the position

ASW Hobart is seeking an organized and detail-oriented Assistant Project Coordinator to support our Project Managers and office team with various tasks related to construction projects. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and the ability to handle multiple tasks simultaneously.

Responsibilities

• Organize and maintain project files, including contracts, change orders, and permits.
• Assist in developing and updating project schedules, ensuring deadlines are met.
• Serve as a point of contact for subcontractors, vendors, and clients, relaying information as needed.
• Manage communications with vendors to ensure timely delivery of materials and services.
• Schedule and prepare agendas for project meetings, taking minutes and distributing them afterward.
• Help monitor project budgets and expenses, preparing reports for Project Managers.
• Support the procurement process by assisting in the ordering and tracking of materials and supplies.
• Attend project site visits to assist with inspections and gather information for reports.
• Assist in preparing project status reports, highlighting progress, challenges, and upcoming tasks.
• Help ensure that all project activities comply with safety regulations and company policies.
• Provide administrative support to the project team, including filing, data entry, and managing correspondence.

Requirements

• Bachelor's degree in construction management, business administration, or a related field is preferred.
• Previous experience in construction or project coordination is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with project management software such as Procore, Bluebeam, and Google Suite is advantageous.
• Ability to work effectively in a team environment and manage multiple tasks.

Nice-to-haves

• PMP certification (Preferred)

Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• Retirement plan with company match
• Paid time off and holidays
• Opportunities for professional development and training