Assistant Project Coordinator

$60,000 - $110,000/Yr

ASW Hobart Construction & Development - Philadelphia, PA

posted 18 days ago

Full-time - Entry Level
Remote - Philadelphia, PA

About the position

ASW Hobart is seeking an organized and detail-oriented Assistant Project Coordinator to support our Project Managers and office team with various tasks related to construction projects. The ideal candidate will have strong communication skills, a proactive approach to problem-solving, and the ability to handle multiple tasks simultaneously.

Responsibilities

  • Organize and maintain project files, including contracts, change orders, and permits.
  • Assist in developing and updating project schedules, ensuring deadlines are met.
  • Serve as a point of contact for subcontractors, vendors, and clients, relaying information as needed.
  • Manage communications with vendors to ensure timely delivery of materials and services.
  • Schedule and prepare agendas for project meetings, taking minutes and distributing them afterward.
  • Help monitor project budgets and expenses, preparing reports for Project Managers.
  • Support the procurement process by assisting in the ordering and tracking of materials and supplies.
  • Attend project site visits to assist with inspections and gather information for reports.
  • Assist in preparing project status reports, highlighting progress, challenges, and upcoming tasks.
  • Help ensure that all project activities comply with safety regulations and company policies.
  • Provide administrative support to the project team, including filing, data entry, and managing correspondence.

Requirements

  • Bachelor's degree in construction management, business administration, or a related field is preferred.
  • Previous experience in construction or project coordination is a plus.
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with project management software such as Procore, Bluebeam, and Google Suite is advantageous.
  • Ability to work effectively in a team environment and manage multiple tasks.

Nice-to-haves

  • PMP certification (Preferred)

Benefits

  • Competitive salary based on experience
  • Health, dental, and vision insurance
  • Retirement plan with company match
  • Paid time off and holidays
  • Opportunities for professional development and training
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